When you're running a senior living facility, you're subject to a variety of compliance regulations. And for good reason — you're trusted with the comfort, health, and well being of senior citizens in their day-to-day lives. It's up to you to maintain a high standard of living to keep your residents happy — and doing that requires you to be on the ball when it comes to maintenance.
What could be more chaotic than a school when it comes to maintenance? Depending on the size of your institution, you’re looking at an environment that sees hundreds, or even thousands of students each day.
Looking into saving some time and money in your maintenance department? Whether you’re responsible for a school, a hotel, a golf course, a senior residence, or a manufacturing plant, a lot of the administrative work of maintenance basically comes down to managing work orders.
Do you use Computerized Maintenance Management Software? CMMS takes the tedious paperwork out of the maintenance equation, leaving you with more time to do what you do best: actually keep your facility running.
Drowning in a heap of paperwork or Excel spreadsheets? Is all that administration work affecting your ability to actually get maintenance done? Looking for a more efficient approach to your maintenance department?
Did you say in a stuffed three-ring binder that you have to update every time something changes?
Picture this: a maintenance employee is on their way back from completing a task when someone pops out of a room and tells them their air conditioning hasn’t been working.
When you run a facility, you know how expensive repairs get. You know how expensive replacements get. And nothing’s going to disrupt your operations and bottom line quite like an unexpected failure in critical systems like your HVAC or your plumbing.
Computerized Maintenance Management Software is constantly being updated. If you haven’t audited the efficiency of your maintenance management processes in some time, you may be missing out on some great updates that have become industry-standard.
If you’re still using paper to keep track of your maintenance management, the truth is you’re burning, time, money, and compromising the safe and effective operations of your facility.
SaaS, or Software-as-a-Service, is a software solution built to overcome some of the challenges businesses encounter with traditional on-premises software.
It's time to let go of the old-fashioned way and step into the future.
Are you still keeping track of your maintenance tasks with spreadsheets and logbooks? Because if so, it's only a matter of time until something happens that CMMS could have prevented.
One of the main causes of poor reporting in maintenance management is because the right data never made it in there in the first place.
Having dependable equipment is integral to running a smooth, efficient maintenance department. By combining CMMS and predictive maintenance, you have less downtime, a better idea of your equipment’s dependability, and make better decisions on repairs versus new equipment.
Today's typical executive wastes 150 hours a year — almost one month — searching for missing information.
Vocabulary is important. Saying that might seem too academic, but when it comes to maintenance and equipment, it really is. Why? Because using the right words can be the difference between a quick repair and an expensive replacement.
When you're responsible for the smooth operation of a large, complex facility? Mistakes do happen. But that doesn't mean you can't prepare for and prevent them.
Here's three common problems maintenance managers can easily avoid — with a little planning.
Every day technology advances. Now, you're routinely doing things that you might never have thought possible a few years ago.
One such technology you're probably already familiar with? Amazon's voice-activated assistant, Alexa.
When you're looking into options to make your facility run better, you want to do your due diligence. Whether you have your own reservations, or you have to win over other stakeholders, you'll want some quick answers to common concerns about augmenting your workflow.
Ever hear about Computerized Maintenance Management Software? Or more concisely, CMMS? It's the best thing maintenance managers can implement if they want to save time, every day. And as we all know...
Innovative New Partnership Brings VR Maintenance to Wide Audience
Maintenance Care is proud to announce a new partnership with VTS as part of our 3DVR services.
How would you like to increase productivity by 28.3%? That's the increase that A.T. Kearney and Industry Week Magazine found via maintenance software when surveying 558 companies.
The world of CMMS comes with terms you may find yourself getting mixed up. Well, no more. We've prepared a quick list of the more common and important terms in Computerized Maintenance Management Software to serve as a handy reference. Let's begin!
Want the energy efficiency and easiness of a building automation system? Of course you do. That's a lot of time and money freed up for very little effort. Just watch you aren't making any of these common mistakes, or you might find those savings turning into expenses.
Running a fast-paced facility? Then you know there are always times where things just don't go as planned. Things get overlooked, mistakes compound, emergencies divert all attention without warning — the list goes on. But Maintenance Managers can do plenty to plan ahead and mitigate disaster. Here are the three most vital things you can do to keep the facility running smoothly.
It takes a proactive maintenance technician to not only get the work done, but keep your facility running smoothly.
CMMS is an enterprise technology and enterprise software. It's also known as enterprise application software (EAS). Whatever you call it, it's computer software used to satisfy the needs of an organization rather than individual users. It's about managing the maintenance tasks an organization must attend to, which can be a great boon when time is short and the price of a mistake high.
Does your commercial or residential building have an HVAC economizer? If you live in a climate where it gets cool at night and in the morning, having an HVAC economizer on your rooftop unit is a great way to save money.
A maintenance plan includes a lot more than knowing what needs to be fixed and when. Instead a THOROUGH maintenance plan should reduce costs and downtime as well as boost long term ROI and productivity. There are four different maintenance actions or "modes" that, when working together simultaneously, create a larger strategy that's guaranteed to improve asset and facility efficiency. Here's what you need to know about these four modes and how they can help your maintenance department succeed.
As winter comes to a close, most maintenance departments begin preparing for the spring thaw. This means taking stock of spring-related regular and preventative maintenance tasks as well as preparing seasonal equipment. Depending on the size of your facility and number of staff, this can be a big job. Why not make things easier on yourself and your employees with the help of Computerized Maintenance Management Software (CMMS)?
Your busy maintenance department relies on everything from user manuals and training booklets to MSDS forms and work orders just to keep things up and running. Of course, it doesn't stop there. You also rely on invoices, estimates, parts and inventory records, asset tracking sheets...and the list goes on and on...
In short, Total Cost of Ownership (TCO) is how much an asset costs from the time of purchase, throughout the course of its lifetime. This includes its original purchase price and all expenses incurred from start to finish including:
- Acquisition Cost – An asset’s overall purchase price
- Operation Costs – Training, operating, utility
- Maintenance Costs – Repairs and upkeep (both parts and labor)
- Downtime Costs – Financial loses as a result of asset downtime
- Resale Value – Current value of an asset retains after a certain amount of time and usage
You’re already aware of the benefits that come along with implement Computerized Maintenance Management Software (CMMS). From instant work order requests to preventative maintenance, there’s no doubt CMMS will lead to improved productivity, efficiency and safety. As long as you can get your team on board.
This year has seen many natural disasters around the globe. From the devastating "Camp Fire" wildfires in California to the strongest hurricane to hit the the east coast in almost 30 years , it's clear that the best defense against the unexpected is to be prepared.
If you've already heard of CMMS (Computerized Maintenance Management Software), you're already aware of the value it can bring to your maintenance department. From work orders and preventative maintenance capabilities to document storage and asset tracking, there's no doubt CMMS can dramatically improve facility maintenance.
The ability to access and oversee documents via smartphone is essential for a maintenance department. This is because the age-old practice of managing your documents strictly by PC is no longer efficient - it's time-consuming, expensive and downright frustrating. Gone are the days of being anchored to your computer - constantly logging, filing and searching through thousands of files containing everything from work orders to training guides. Instead, most departments are trading in their desktop computers in favour of managing their documents through mobile Computerized Maintenance Management Software (CMMS).
Happy New Year to all our great customers! To celebrate the arrival of 2019, we wanted to stop by with an update…and a little gift! Scroll down to take advantage of any (or all!) of the free safety awareness posters we made just for you, and see what you can expect from Maintenance Care in the months ahead.
U.S. national parks including the Grand Canyon, Yellowstone National Park and the Great Smoky Mountains (among several hundreds of others), are in a state of gross deterioration. Also in dire need of maintenance are several of the nation's most famed monuments; the seawall protecting the Statue of Liberty is crumbling and a net hangs from the ceiling of the Jefferson Memorial (to keep visitors from getting hit on the head by pieces of crumbling limestone), for instance. In fact, all of these landmarks are so neglected it will cost the American government nearly 12 billion dollars to complete all the outstanding repairs! Why? A maintenance backlog!
The team at Maintenance Care is proud to announce the addition of Virtual Reality (VR) 3D Spaces to our maintenance management system. With this new technology, we can help our clients to revolutionize the way they manage their assets, their maintenance, and their entire facility. With three unique packages (plus one add-on) to offer, we can help with everything from asset tracking, to facility management, to marketing, and more.
Assets are the lifeblood of your facility maintenance department and they’re also one of, if not the, largest expense you have. So when your assets break or quit working, you’re faced with the decision of whether to repair them or replace them. It’s important to make the right decision because it can have a large impact on your costs. Knowing how to decide which is best for your operations will help control downtime and unexpected costs.
You’ve been asking for inventory management software – and we listened! At Maintenance Care, we’re dedicated to bringing our CMMS maintenance users the best possible value. We’re always listening to our users to understand exactly what they want and need their maintenance software to do. Lately, we’ve seen a lot of users looking for best practices for spare parts inventory management so we decided to create one of our largest add-ons to our maintenance software ever: Parts and Inventory Management.
If there's one piece of equipment we can pretty much guarantee your facility hasn't used since last winter it's your snowblower. With November here, the snow could start falling at any time (if it hasn't already in some areas), which means your snowblower's time to shine could be coming soon.
Managing a maintenance department for a property is hard work. You have to worry not just about the function and safety of the building itself, but also about keeping the customers who use the facility happy. With so much going on at the property every day, it can seem like there are infinite maintenance tasks, which makes organizing and tracking them difficult – never mind scheduling any preventative maintenance tasks.
So you’ve taken the first step towards improving your maintenance management program by investing in a CMMS. Of course, you’re excited to have team members get started using it, but there’s one question you have to answer first: which team members should be able to use it?
The Maintenance Care Team is happy to announce that we have added eight brand new features to our CMMS maintenance software. With these new additions, we’re hoping to make work order management even more effective and efficient for users and maintenance teams. The biggest additions, a new Email Client and Smart Work Order Duplication Checker are completely free additions to our Work Order Edition and Enterprise Edition users.
Maintenance technicians keep facilities working. They keep track of work orders, preventative maintenance, asset tracking, and the general upkeep of the facility. Facilities could range from large manufacturing plants to small buildings. Maintenance technicians are always in high demand.
So you’ve decided your maintenance department needs to start using a CMMS. As a maintenance manager, you’ve done the research, and you know the best way to eliminate inefficiencies and make your team’s work day a lot easier is to invest in maintenance management software. So you head to your boss’s office and tell them you want to buy a CMMS. They say no. It’s an unnecessary expense. If it’s working to just use pen and paper or email right now, then why spend money to change that? That did not go as planned.
As a Facility Maintenance Manager, you always have a lot going on. From organizing all of your technicians, to capital planning, to managing parts and inventory, to analyzing reports, and more you have a lot on your plate at all times. It’s critical that you stay organized and on track if you want to keep your facility running safely and efficiently, not to mention if you want to maintain a high maintenance ROI.
Everyone has been there – you’re on a trip to a theme park and a certain ride you’ve been looking forward to is down for maintenance. Or you’re staying at a hotel and your kids head excitedly down to the swimming pool only to find it closed for repairs or cleaning. For customers, this can be very frustrating.
If you’ve done any research into CMMS, it will be quite clear that there are many operational benefits to implementing the software. But, something many people only realize after they start using a CMMS is that there are plenty of budgetary advantages as well. In fact, using maintenance management software can save your facility a significant amount of money.
Your spare parts inventory is an area of your facility that can quickly become disorganized and difficult to navigate. In order to run an efficient facility that’s maintaining a high ROI, it’s very important to stay on top of your spare parts inventory and keep everything orderly and organized.
Luckily, we have a big announcement coming soon that will make this task even easier through our CMMS maintenance. Stay tuned to our blog and social media for updates!
A lot of facility and maintenance managers understand that they need to upgrade their maintenance management program to something that is more effective and efficient. Yet, many of these facilities aren’t making any changes. Why is that? For some the transition period between the old and new is just too daunting. But is it actually that hard to upgrade your maintenance program from reactive to proactive?
Is your facility maintenance team always running back and forth to the office/shop to check which tasks/requests are next up on their list? Are they spending time going back and forth across the building from task to task because they don’t realize they have another upcoming task in the same area? Even if you have a CMMS, these inefficiencies could still exist in your facility. As a facility or maintenance manager, it’s your job to figure out how to solve inefficiencies and maximize your department ROI. So what’s the solution?
When it comes to your facility maintenance, it’s easy to think about it as just “fixing things” as opposed to a department that contributes to your ROI. But, the truth is, your maintenance department is a major contributor to the success of your business. When something isn’t working properly, you can quickly lose both profits and customers. When your maintenance department is organized and efficient, you can maximize your maintenance ROI and keep users/customers happy.
Everyone who works in maintenance management knows there never seems to be enough time to get everything done. With new requests coming up every day, and regular preventative maintenance tasks deciding what gets done first can be difficult and stressful. But, if you want your maintenance plan to effectively prevent equipment breakdowns or failures, you need to prioritize properly.
Your facility maintenance management plan plays a major role in pretty much every aspect of your facility management. Without a solid plan, the efficiency, productivity, safety, and ROI of your facility can be impacted. With the right plan, you can have an safe, efficient program with a maximized maintenance ROI.
Preventative maintenance is not only important to the longevity of your equipment and building areas, it also has a number of benefits that most people aren't aware of. For instance, a preventative maintenance program can provide improved production, reduced downtime, longer asset lifespan, and fewer asset failures and breakdowns. It can also help to increase the safety of maintenance workers and others.
Key Performance Indicators (KPI) are insights that you need to use in order to keep your goals of minimal downtime, minimal energy use, and efficiency in your maintenance program. You can use them to ensure your physical capital is lasting as long as possible and that your maintenance ROI is maximized.
In a school the safety of the students and staff, as well as their ability to work and learn, is of paramount importance. Maintenance issues, in particular what we call maintenance emergencies, can threaten these things. Of course, you can’t control when a maintenance emergency (like flood, power loss, no water, AC out) will happen, but there are a lot of things your maintenance team can do to be better prepared for when one does happen.
The golf season isn’t a very long one. Golf course managers and owners know there are a limited number of days in which to golf – you don’t want any lost because of maintenance issues. And you certainly don’t want any of your club members or guests to have their round ruined because of a maintenance issue that should have been fixed.
But, keeping everything you need to care for and maintain- from turf, to greens, to flagsticks, to irrigation, to carts, to the clubhouse- in working order can be difficult when you don’t have an organized maintenance program.
Before we get started on the life and death of assets, we need to know: what is an asset? An asset is pretty much anything that keeps your facility functioning. There's what's called facility-related assets that include HVAC, desks, lights, signs, appliances, and even floors. There is also information management assets like printers, copiers, computers, and IT equipment. And finally, there is personal equipment, which includes safety equipment, vehicles, mobile devices, badges, etc.
We’ve been writing blog articles about why you need a CMMS, how to use a CMMS, and updates to our CMMS for many years now but we realized something: we’ve never written one explaining what a CMMS actually is!
If you don’t have a maintenance management system, this will be helpful article for you to learn what they are and what they can do. Even if you’re already using a CMMS in your facility, there’s always room to brush up on your CMMS knowledge.
Your day starts with a list of to-do items, maintenance requests on sheets of paper or sticky notes, and perhaps the occasional (or bulk) email. As the work on various tasks begins, people stop you in the hallway with more requests. You try to write them down on sticky note pad, or request they send you an email later. Then you head to next task you can remember, all the way across the building.
When it comes to implementing a CMMS program, there has to be a balance between a robust system and a user-friendly program. What do those two things mean, you might be asking?
Are you running into daily problems with your maintenance software? Are the people who use it unable to do everything they need or want to do with it? When it comes to CMMS, it's important that the system you have is the right one for you and your entire organization. If you and your users are facing issues with your current CMMS, it might be time for a new one.
Risk-based maintenance (RbM) helps you determine how to use your maintenance resources in the most economical way. That is the simple version but risk-based management can be a complicated matter. Here is a little more about it in layman’s terms.
Many small businesses can benefit from a mobile app, which offers new channels of communication for both customers and employees. However, small businesses can also struggle to gather the expertise, time, and budget needed to create a mobile app.
There are many things that CMMS does for your facility but one of the most important is managing assets. Your assets are part of what keeps your facility in business.
No matter what type of work is being done, communication is important. Take for instance a construction site – there are a variety of reasons, including for safety reasons, to enhanced business practices, to increase efficiency and productivity, to make more effective use of construction equipment and just better overall collaboration between all parties involved.
According to recent statistics, almost 50% of a business’ operational budget is taken up by maintenance. Here are four ways to make sure your team is on-board with using the Computerized Maintenance Management Software and how it fits in with taking care of work orders.
Reliability Centered Maintenance or RCM is a structured process that identifies problems which when solved increases the productivity of your equipment and assets while reducing maintenance costs. It’s a way to analyze your equipment breakdowns so you can see what type of maintenance procedures or methods will work best for your assets or equipment.
Keeping your workplace in order takes organization and discipline. When you think of housekeeping you may think of a hotel with maids. “Housekeeping” at work includes all things maintenance as well.
If you have made the decision to incorporate CMMS from Maintenance Care into your workflow, there are a few plans to choose from and here is a little more about each one so that you can make the decision that is right for your company.
As a department manager, you know how costs can be an issue when it comes to maintenance. Whether you are the sole person in charge of finances, or as in most cases, you answer to a higher up, expenses are typically at the forefront of your mind.
It’s natural for most of us to assume certain things , but we all know what they say about those that "assume". Being a better facility manager means, to stop assuming and clear up a few misconceptions you may have about your workers.
Often, maintenance department managers are put on the spot when it comes to budget cuts, reducing downtime and overhead. They can be left feeling not as important as other departments even though the maintenance department is integral to the company running smoothly.
Most businesses have been there. Part of the year you’re doing great and funds are flowing and then something happens to change that.
Along with summer comes the heat and there is no way around that. Even in colder climates, summer temperatures can often be warmer than what is comfortable so here are a few tips on cooling your facility and making things more pleasant.
At Washington State University, funds for maintenance matters are lower than they need to be.
Healthcare facilities are held to high standards and must ensure that the that their patients receive the best care while following standards set forth by federal guidelines. Whether it’s long-term care, hospitals, urgent care facilities – CMMS (Computerized Maintenance Management Software) makes sure the work is documented in a simple and easy to use format.
We all know that when it comes to performing a maintenance task, there is a right way and a wrong way of doing things. However, in many facilities, there is a lack of standardization.
At a road maintenance facility in Wichita, Kansas they are staying vigilant about an approaching storm. Being prepared for emergencies is part of what a maintenance supervisor encounters. While some facilities may never see a major emergency, others deal with it on a regular basis.
The American Hospital Association has a page on which they compile recent headlines related to the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
You probably already know the difference between maintenance and repair, but there are many people who are still stuggle with this. They are not the same at all.
The flu has been especially bad this year with peak levels in Canada and elevated levels in all areas of the United States. While you may not be able to prevent your employees from getting the flu, there are a few ways to help keep the flu away from your facility.
Many maintenance department managers realize just how easy it is to use Computerized Maintenance Management Software (CMMS) instead of spreadsheets, but for those who are still on the fence or not committed, here are a few reasons CMMS is superior to spreadsheets.
When you think of painting you may think of just beautifying an aging building or touching up a spot that is marred. In many cases, it is a maintenance procedure you want to put off simply due to the amount of tedious work involved.
Once you have made the steps to moving to a CMMS (Computerized Maintenance Management Software) program, there are a few things to consider to make the transition as seamless as possible.
While there are many reasons to invest into a CMMS program at your facility, here are 10 that are important factors into making that final decision.
Preventative maintenance is a must have in any type of facility. However, sometimes the best laid plans have issues. Here are a few common problems and how to approach them.
Mobility is at the forefront of technology and an integral part of CMMS. The user-friendly interface works well with both smartphones and tablets.
One of the largest investments of a company is work equipment. Whether it's large equipment, tools, or even tablets and cell phones, tracking your assets is a huge benefit for a number of reasons. Find out exactly how easy it is with Asset Tracking through CMMS.
Everyone knows how important it is to have a preventative maintenance plan in place but even knowing that, not every facility has one. Some due to not taking the time to do it and some thinking that there isn’t enough time to implement it. Others simply haven’t gotten around to making their preventative measures a set-in-place option.
Unless you’re actually a firefighter, spending time putting out fires only puts you further behind at work. The little emergencies that pop up can not only seem endless, but they take time away from doing other things.
Whether you’re new to CMMS or on the fence, there are always going to be misconceptions about anything new and CMMS is no exception. Here are just a few of the myths that we can assure you are not true.
When it comes to janitorial services at your facility, those that practice green cleaning know that there is a more earth-friendly way of doing things. Not only is green cleaning safer for the environment, there is less exposure to toxins and harmful chemicals.
As if CMMS alone didn't make your life easier, now we have made it even better. More than 1 million people rely on Zapier to take care of their tedious tasks. Now you can incorporate it with your Maintenance Care software too.
When choosing to implement a CMMS program at your facility, there are a few essentials to look for in the program you are researching. Not every CMMS program is created equal, so it is a good idea to know the basics and what should be expected of the program you ultimately pick.
Most people make New Year’s resolutions before a new year approaches. While not everyone keeps them (losing weight, stop smoking, etc), this doesn’t mean that you cannot make resolutions for your maintenance department and keep them by utilizing a CMMS program from Maintenance Care.
The hiring process at your maintenance department can sometimes be difficult when looking for the right type of employee. You either have a lot of inquiries from people who simply need anything and will leave when they find something better, or you have those who are overqualified and may not be satisfied with the salary.
Setting up CMMS with multi-site locations can have many benefits but it is important to know which location you should choose first and why setting up that location is important.
As a facility manager, it is important to make your building as sustainable as possible so that there is a minimized consumption of non-renewable resources. Implemention a CMMS program at your facility, allows for easy tracking of your on-going switch to creating a "greener" environment.
If you or the higher ups in your maintenance department are unsure of whether it is time to make a commitment to a CMMS program, there are a couple of ways to get a better grasp on how it helps save time, money, and makes things easier overall.
When it comes to upgrading to CMMS, there are plenty of excuses but with every excuse, there is a rebuttal that makes even more sense. Here are some of the common excuses and the reasons why these excuses are not valid.
No matter what kind of facility you manage, the need to implement a preventative maintenance program that incorporates life and Fire Safety, is crucial.
Healthcare facilities are dependent upon preventative maintenance measures as much as any other organization. Even more so, because lives depend on the equipment in a hospital to be operating at its optimum and ensuring that you have a sound preventative maintenance schedule in place is imperative.
Record keeping is one of the most important aspects of running a maintenance department. Either you have to keep up with reports for yourself or share reports with your bosses and doing it the old fashioned way with paperwork or spreadsheets is cheating yourself out of a better way of doing things.
If there is one important factor in running a maintenance department, it’s knowing how to effectively manage your team of employees. Here are a few tips on how to do it better and how CMMS helps.
First of all, we would love to say "Thank you" to everyone for participating in our 1 year of Free Enterprise Edition contest.
We all know that preventative maintenance helps in a number of ways; increasing the lifespan of equipment and preventing backlogs. An added benefit is that it can also help lower the bottom line. In fact, maintenance costs can be as much as three times higher without preventative maintenance.
If there’s one thing that is uncertain, it is the power of mother nature and when or if it will strike. Recently, the Gulf Coast area experienced hurricanes of epic proportions. For both residents and workers, it is a nightmare that may take years to overcome.
If there is one thing that is true in the facility world, a strong maintenance program is key to ensuring its longevity. Basically, a maintenance department can carry a facility or it can lead to the downfall of it.
What if you could anticipate when your equipment will fail or leave you with unnecessary downtime? By combining CMMS and predictive maintenance into one system, you have the ability to evaluate when your equipment might break down so that you can be on top of repairs or replacements.
You probably already realize the benefits of a CMMS program, such as reduced maintenance costs and better productivity. If your company is looking to purchase a new Computerized Maintenance Management System, you should know what causes some new technology adoptions to fail and how you can prevent it.
Air leaks should also be called money leaks, because with having air leaks in your building could be costing you up to 40% more on energy costs. It is easy to find out if you do have air leaks and there are a number of ways to go about it.
There are plenty of things you can do to become a better manager. Here are just a few of the top ways to act and perform that makes your employees have a better work life which translates to you having a better time at work as well.
Making sure to implement preventative maintenance is not helpful if you cannot make sure that it is actually done. Spreadsheets may be one way to do it but it typically does not allow you to really achieve total completion. Here are a few ways to make sure that once you start a new scheduling program, you actually achieve completion:
Equipment failure is a real hassle for a lot of reasons – it causes downtime, it creates extra expenses, and it takes time away from other projects. There are many ways to help prevent equipment failure and preventative maintenance is just one of them.
Maintenance Care CEO, Dan Roberge, and his busines partners had a choice to make when starting the company we now know as Maintenance Care a CMMS software. Dan Roberge talked about some of the pitfalls that some may encounter when starting their own business in an article written for business.com, here are some highlights from the article.
As a maintenance department manager, you have to ensure that everything runs smoothly and keeps running even when times are tough. A CMMS program helps make that happen but how do you know what to look for in a CMMS program? Here are a few tips on choosing what is right for your needs.
In most maintenance departments, cost is a major factor into any new purchase, even if that purchase will save you money in the long run. While we know that CMMS (Computerized Maintenance Management Software) helps you put money back in your pocket, here are a few ways that allow you to see it in black and white.
Running a property encompasses many things and most importantly is the maintenance that needs to be done, including preventative maintenance, to ensure things stay working properly and keeping up with your assets – a CMMS program helps you do it all easier.
Implementing sustainability initiatives at your building is something that may be a goal for you, but you are not sure where to start or how expensive it will be. While having a greener facility is a good idea. There is a way of doing it that allows you to transition to a more sustainable facility at a pace that you are comfortable with.
Most maintenance departments depend on their assets to keep certain areas running. Others depend solely on their assets to keep the entire company running.
Once you have made the move to using a CMMS program, you may be wondering who all should have access to it. While some choose to allow all of their employees to use it, which you should, some only allow certain members of the team, while the rest are given printed work orders.
While we always hope that disaster won't strike, it is best to be prepared just in case. Using a CMMS can help you plan and be ready, should the worst happen.
As a maintenance manager, you know how everything is scheduled with the best intentions and then life, or work as it were, gets in the way. There are emergency calls, being shorthanded, or just not enough time in the day.
You probably already realize that there is a value in doing regular maintenance, but you may not yet see the core value. Here are a few reasons why you should do preventative maintenance and how it helps in the short term and the long term.
No matter what kind of maintenance department you run, you and your staff are always on the move. Whether it is at another facility that you run or another part of the property – you have to be on the go constantly. This is why mobile maintenance with CMMS enhances your experience and makes worklife easier to handle.
When it comes to storing your paperwork, it can be difficult to find things when you need them. Whether it’s files in a drawer, user manuals stuffed away on a shelf, or photos that are on someone’s phone – you need a place that has everything you need at the touch of a button.
For some of you, it may already seem like winter with snow falling and temperatures plummeting. If your area is still enjoying the fall weather, then this is the perfect time for winter preventative maintenance.
While restrooms aren’t the most exciting thing about a building, they are definitely needed and used more than any other room – on average. As a maintenance department, you probably get most of your complaints about the restrooms, or at least statistics show that this is where a high number of complaints originate.
When it comes to running a maintenance team, what you don’t know can hurt you. Unknown weaknesses in your operations can cause unnecessary problems down the road.
Inventory can quickly become unorganized and hard to get a handle on. Whether it’s spare parts, returned items, damaged items, or parts without a home – getting organized is important to staying on top of your inventory. Here are a few ways to keep up with spare parts through CMMS.
No matter what kind of maintenance department you run, safety is the most important issue. CMMS helps with not only employee safety, but regulations as well. Here are a few examples of the more specific details that are needed in certain industries.
To have a top notch maintenance team, you have to have the right people. Having the right people, means hiring the right ones and in order to do that, your hiring process has to have the right elements in order to be successful.
Sometimes it is hard to convince the higher ups that preventative maintenance is a smart idea. It’s one of those things, if the person cannot see a physical entity, then they don’t see the value. If it isn’t quantifiable then it can sometimes be a hard sell.
We all know that CMMS or Computerized Maintenance Management Software is a good idea if you run a maintenance department, but what exactly are the benefits? Here are a few important ones that may set your mind at ease when making the decision to take the plunge.
Have you heard the exciting news?? Maintenenace Care is having a Giveaway! You can enter for your chance to win 1 Year FREE of our Enterprise Edition CMMS. Click HERE for Contest Details. Full contest rules and regulations are below.
When it comes to running a maintenance department, often there are multiple buildings that you are responsible for.
Saving energy in your building is important for a lot of reasons. For one thing, your bills will be cheaper and secondly, your building with be more green and have a smaller footprint. As important as saving energy is, not everyone knows how to get started so here are a few ideas that will help you save energy and they’re simple to do.
Let’s face it, mistakes are going to happen no matter who you are and how careful you are. The good thing is that mistakes can be fixed and even prevented. Here are a few mistakes that are common in the workplace and can be nipped in the bud before they ever happen.
The real mark of success in running your maintenance department, is to be able to keep your day to day operations the same, all while cutting expenses. It can be done; you simply have to know what to do and what tools to use to accomplish it.
In Idaho, an environmental group is suing the Idaho Department of Transportation because of non-compliance with federal regulations on disposal of motor vehicle waste. This waste includes things like transmission fluid, brake fluid, motor oil, and power steering fluids.
You may be aware of how convenient Computerized Maintenance Management Software is and perhaps you are already using it. Here are a few simple ways that CMMS can help control your juggling act.
Total Productive Maintenance or TPM is a methodology of having better operational efficiency, better employee morale, and lower costs as well as incorporating lean manufacturing methodologies into operations.
It happens to the best of us – you are waiting on an important order when it is either late, lost, or the wrong delivery entirely. It is important to get what you need when you need it, but mistakes happen all the time.
It may still be summer but before you know it the cold winter days will be upon us. It is a smart move to get your maintenance department prepared. There are a few things you can do now that will help when winter comes.
It’s a given that CMMS helps run a maintenance department easier, which in turn makes your work life less stressful. However, there are plenty of ways CMMS also saves your maintenance department money. Here are just a few to keep in mind.
CMMS (Computerized Maintenance Management Software) is an excellent way to keep up with your maintenance department. However, in order for it to work properly and be beneficial for you, it's important to get your ducks in a row and be sure you add the proper data.
Our computerized maintenance management system (CMMS) recently won two major awards from one of the leading B2B software review platforms, FinancesOnline.
Your assets are usually the most costly and important items in your department – right after your employees of course. With proper asset management, it can feel like its raining money. Here is how CMMS can help.
“In 2015, there were 1,345,500 fires reported in the United States. These fires caused 3,280 civilian deaths, 15,700 civilian injuries, and $14.3 billion in property damage. 501,500 were structure fires, causing 2,685 civilian deaths, 13,000 civilian injuries, and $10.3 billion in property damage.”
Think about the last place you dined out or the last hotel you stayed in –what were the highlights? What were the biggest negatives? Chances are if you remember any maintenance issues during your time as a customer you probably won't be going back.
If you are not quite familiar with cloud-based software and how it works, then you may be surprised at all of the various benefits that it brings to the table.
Smoke and heat ventilation systems are in place to help control smoke in case of a fire so that rescue and escape routes are accessible. They also ensure that the fire department can get to the fire as fast as possible. It is critical that they are maintained and kept in perfect working condition.
Starting with 15 sorting and fulfillment centers located in the United States, Amazon plans to generate clean energy by putting huge solar systems on their roofs. They plan to do so on a global scaled by the year 2020, giving them a total of 50 solar roofs.
Whether you do things the old fashioned way with spreadsheets and logbooks, or you have some form of CMMS program installed, there are ways that you can bring your maintenance department into the future and make things easier on you and your staff.
Preventative maintenance is important to the longevity of your equipment and limits downtime. It also makes maintenance costs more predictable. Here are a few reasons why a robust Preventative Maintenance program matters:
The more predictable your business costs are, the more stable your annual budgets and returns.
Everyone knows that people waste time on their smartphones nowadays. However, the reality of the situation maybe worse than we expect.
Having some sort of preventive or proactive maintenance plan in place is an excellent idea and to be honest, crucial to your department’s longevity and success.
Keeping up with inventory is crucial to maintaining a facility that operates like a well oiled machine; pardon the pun. Knowing what you have, where it is, and how much you have means being able to make better decisions and stay proactive in ordering and maintenance.
Healthcare facilities stay working even after most businesses close for the day. They know that the workday isn’t over when the five o’clock whistle blows and that weekends and holidays are just another day.
Total Productive Maintenance is something that uses the entire effort of your maintenance team. The concept is that by maintaining equipment and emphasizing proactive and preventive maintenance it will eventually lead to fewer breakdowns, a safer workplace, and better overall performance.
So you have decided to try out facility software and need to know what to look for and how it will be helpful to you.
As a maintenance manger, it's a good idea to have an idea of what others are doing in your field in order keep reaching for excellence in your job and to make things easier on yourself and your employees.
Achieving best practices in production maintenance is a common goal that many wish to accomplish but few actually acheive. In fact, as many as 90% of organiations still waste resources being reactive rather than proactive.
Recently the National Parks Service (NPS) has racked up $11.9 billion in backlogged maintenance work. And since Congress only allocates about $3.25 billion a year for such work, it’s been deferred indefinitely, a seemingly unconquerable mountain of maintenance that’s unlikely to be completed without radical intervention.
If you’re maintenance team has tasks outside this summer, you need to ensure that they are protected from heat stroke and other extreme heat conditions.
What do you do when the maintenance needs of your facility are so overwhelming you don't know where to start? The U.S. Forest Service made an interesting move trying to combat a widespread issue of maintenance backlog and neglect.
Now that you have taken the plunge and have your new CMMS program ready to start working for you, here are a few tips on making it easier to use and work more efficiently.
Whether you work in Canada and have to follow the protocol set by the Centre for Occupational Health and Safety or you live in the United States and have to abide by the rules set forth by OSHA (the Occupational Safety and Health Administration), there are rules that are meant to keep the work site safer, healthier, and overall a better place to work.
Let’s face it, everyone hates to move. While you may be moving into a brand new office with all of the amenities, it is still a huge pain to pack everything up and move it. One thing that makes moving your maintence funtions easier is CMMS (Computerized Maintenance Management Software).
Ask just about anyone and it seems that they will have negative things to say about their boss or supervisor. According to research and polls, over 2/3 of employees claim that their boss is the worst part of the job.
When it comes to maintaining your facilities a CMMS is helpful in a number of ways.
As a maintenance manager, you want to give your team every opportunity to succeed in the workplace. While you may not have complete control over their performance, something as simple as a poorly maintaned HVAC system can have noticable effects on team morale and performance.
Air leaks at your building not only cost you money but it affects how well the building stays comfortable.
When it comes to implementing a CMMS program at your facility, there are a few changes that you will love. Some people may be under the impression that everything will change and no one will know what to do. Nothing could be further from the truth; a program such as this is helpful in making your job a bit easier, iand freeing up time. You get the same job done but done faster and easier.
When it comes to your HVAC, there are ways that help save money and some aren't just part of the HVAC either. Here are a few things that will help cut your bottom line.
Unless you have an unlimited income, most of us like to save money and the same thing goes for the maintenance department. While saving money is at the forefront of everyone’s goals, sometimes saving money costs more in the long run.
In today’s increasing pressure to create a greener environment, commercial properties have to take responsibility to make sure that their business adheres to an earth-friendly approach. Along with energy conservation and water conservation, green pest control is another area that needs attention.
Whether you have a lot of equipment or just a few larger pieces, it is crucial to perform preventative maintenance on your equipment. For instance, saving money on repairs, extending the life of your equipment, and more.
Some people think that being busy means that you are in demand or more important than someone else. In some cases that may be true but being too busy isn’t the best way to get the job done.
One of the biggest issues in any maintenance department is the budget. There needs to be enough money to make sure required work does not fall behind, there has to be enough for equipment and emergencies, and enough for salaries to ensure you have enough staff.
Keeping the carpet in good shape is imperative to cut down on costs, make the area look nicer, and extend the life of your initial investment. What some maintenance departments neglect to do is to start a program of preventative maintenance the day the carpet is installed.
Sure, there are quite a few people who love what they do and that’s great but some people need to feel that spark they felt with a new job.
Most companies that have been around a while have used spreadsheets for all of their maintenance needs.
Whether your facility employs an in-house maintenance team or not, there are often times that you still have to choose a contractor to do a job that someone else cannot.
Many maintenance departments are reactive instead of proactive. They fall behind in work and everything gets backlogged because they wait until there is a problem to take care of instead of eliminating the issue that may cause the problem.
Someone looking from the outside might believe that facilities maintenance is just keeping AC filters changed and plunging a toilet but as a maintenance department manager, you know that is the furthest thing from the truth. Here are the best practices for facilities maintenance and how CMMS helps.
When it comes to taking care of preventative maintenance, automation is your friend. In fact, the more automation that you are able to implement into your team’s workflow, the easier it is for them to get the work done.
Preventative maintenance is crucial to any maintenance department. However, there are a few mistakes that are sometimes made that defeat the purpose of utilizing preventative maintenance procedures.
A CMMS program does a lot to help you run your maintenance department efficiently but there are more things that it does to make your life easier and one of those benefits is helping out with customer service.
No matter what kind of job you do, deadlines are imperative and it is especially so in a maintenance department. People depend on the maintenance team to ensure that everything works properly. From the air conditioning in an apartment complex to the plumbing in a healthcare center – maintenance is crucial to any property.
About twice a year, you should make sure that your plumbing is inspected. There are many benefits to having the plumbing inspected including:
We often talk about HVAC maintenance but there is a reason for that – your HVAC system is crucial to your building because if you don’t have heat in the winter and air conditioning in the summer, your building and the comfort of your employees and/or guests is compromised.
If you need to change the processes you are currently following, you might want to consider what the "Cost of Delay" could actually mean for you.
Sometimes it is not preventable when it comes to repairs on your HVAC unit. However, in many cases there are repairs that could have easily been prevented with just a little preventative maintenance.
Organic lawn care is something that some have been doing for years but there is a little to know about it so you can decide if it is right for your facility.
Let’s face it, not everyone is great at teaching others how to do things and some of you probably hate it just as much as some employees hate learning something new. And while some people will take to something new right away, others may have a harder time learning it.
With a new year just ahead, many times people look for a new job or career and if you are in need of new staff, here is some helpful advice that may help you find the perfect team.
In part one of What Makes a Facility Maintenance Manager, we went over a few of the aspects that helps make a better manager such as thinking strategically, looking at the big picture, knowing financial aspects, and more. Here, in Part Two, are a few other factors in making good decisions as a facility manager.
When you think of your job title, in this event it is a Facility Maintenance Manager, you know that there are many factors to your job, what needs to be done, having to do it and at the same time while being in charge.
Summer will be soon here and it is a good time to have your HVAC serviced to carry the load. To make sure that your unit is in good working order for the summer heat, here are a few questions you should ask before you have it done.
You may have heard the phrase condition-based maintenance but if you are not really familiar with what it is – here is a little bit about it and what you need to know to help your facility run more efficiently.
Many companies rely on the machines that make their products, and it is up to a Maintenance Planner (MP) to ensure that all equipment in industrial and manufacturing settings is running properly. Essentially they create maintenance schedules, maintain parts inventory and work closely with maintenance staff, contractors and outside vendors.
Biometrics are biological markers such as iris and fingerprint scanners that serve as a unique identifier. It is simply a way of making sure everything is safe and security isn't breached.
If you’ve seen the movie Manchester by the Sea, then you may remember seeing Casey Affleck in the building manager’s office.
Do you find yourself putting things off on a regular basis? Do you struggle to catch up and stay ahead? If this sounds like you, then CMMS might be exactly what you need and you shouldn't wait.
No matter where you work, it’s pretty sure that you have a parking lot to maintain. While it may not be the biggest task on your to-do list, parking lot preventative maintenance is important in preserving the longevity of the area, keeping employees and guests safe, and keeping the parking lot looking attractive.
Keeping your staff happy and motivated are two things that work towards a cohesive and functional environment at work.
While it may have been a long, cold winter where you are at, warmer weather will be around before you know it and there are a few spring projects that you can prepare for now so that you have everything ready.
Keeping air ducts clean and HVAC systems restored not only makes can make you facility healthier but can save money as well. Here are a few ways that these things help out both financially and with the facility itself.
When it comes to making sure that your equipment is always up to par, as a maintenance manager, you simply cannot do what is called RTF, or running to fail. What this means is that planning and scheduled preventative maintenance is key in making sure that your investment is always kept in top condition so that you have many years of use out of your equipment.
With a new year comes change and one way to keep your work orders on-task is with CMMS. Computerized Maintenance Management Software keeps everything exactly how you want it and makes your job as a maintenance facility manager easier – especially when it comes to work orders.
As a facility manager, adapting to change is imperative. Not only is it important to ensure that your facility is adaptable to change but having a mindset that is open to change is relative to success.
Earlier last year, an elderly woman fell to her death when possibly trying to escape out of a second floor window. Since homicide and lack of patient care has been ruled out, there seems that there may possibly be the issue of the safety of the window itself.
Replacing out of date windows can really net a significant savings when it comes to energy efficiency but some maintenance managers are not sure if the initial cost or higher investment is worth it.
Toilet paper – it may not be the most glamorous thing to talk about but it does account for a lot of waste at your facility or the business that you and your staff maintains.
If there is one thing that is the largest investment for most maintenance departments, it's the equipment. Your equipment is not only one of the biggest parts of what you have to pay for but it is integral to the success of the facility.
Windows (and not the computer kind) are a huge investment which is why it is so important to maintain them properly to ensure their longevity. Too often windows are installed in a building and then left to take care of themselves which can lead to issues that happen after the warranty runs out.
Equipment related costs are a necessary thing yet there are times when the costs can seem out of control. Here are a few ways to better control inventory expenses and manage your asset tracking more effectively and efficiently.
When running any type of facility you know that at times you have to choose contractors to do the things that you or your staff cannot do.
While winter is already upon us and spring will be here before you know it, it is never too late to start making sure that your roof can handle more extreme weather. Preventative maintenance is important in every aspect of the maintenance of a building and the roof is no exception.
Choosing to switch to a different way of doing things can be intimidating and sometimes you are still not sure what is the best approach for your maintenance department.
If there are two things that maintenance managers want out of their CMMS (Computerized Maintenance Management Software), it is to save more money and more time. While many CMMS programs may help manage your time, some do not offer a way to help you save money. Fortunately, our program does and that is because we offer a few things you may not find in some programs.
Running a restaurant is hard work and a larger one is even more hectic. When things break, it is imperative to get going again or profits and customers are lost. If your restaurant is large enough to have a regular maintenance crew then CMMS is a must in order to make things run easier and more efficiently.
One of the obstacles that facility managers face is a growing backlog of work that never seems to be minimized.
Back in 2006, Dan Roberge and two other partners formed the corporation, Gnxcor which lead to the creation of Maintenance Care. Dan’s wife Laurie is his partner and together they work to make Maintenance Care the success that it is today – being one of the easiest, most accessible maintenance software tools in the marketplace.
Running a senior living facility or any other healthcare building can have its own special needs that are unique from other buildings. However, like any other building that has maintenance staff, there is plenty you can do to utilize CMMS (Computerized Maintenance Management Software) into your work to make it easier and more productive.
If you already have Facility Maintenance Software from Maintenance Care then you are well aware of the helpful mobile app. Now there is even more to love with the latest update and here is more on what you can expect to enjoy.
If you are the maintenance department manager for a hotel, condominium, or apartment complex with a gym that is on the premises, it is important to keep the gym in tip top shape. This means more than just the equipment too – the guests have to feel safe and secure as well.
During the winter, the chances of someone slipping and falling at your property – increases. It is important to protect yourself from liability in case of an accident by your guests, employees, or customers. Here are some ways to do that.
Whether you run the maintenance department for a hotel, motel, healthcare facility, or hospital – making sure that dryer vents are cleaned regularly is important for a number of reasons – including preventing fires.
You are probably pretty aware of how CMMS (Computerized Maintenance Management Software) helps you run your facility easier.
Let's face it, every building has a roof and roofs are one of the places that cause a number of accidents, whether on the actual roof or even on the ground.
While many people try to get everything together for the new year, it's not too late to have your facility in order for 2017. Here are a few things to do to make sure everything is running just the way it should.
Fire sprinklers are a necessity when it comes to any business and they are there when you need them in case of a fire. According to the National Fire Protection Agency (NFPA), fire sprinklers are effective in almost 100% of fires with just a 2% ineffective ratio.
Valentine's Day is typically for those in love – or for the millions of dollars made for retailers during the holiday.
We've talked in the past how LED lighting saves money and that hasn't changed. It may be a good time to revisit making the change by giving you some tools to maximize your value in case you haven't taken the plunge yet or are still trying to decide what is right for your facility.
The NEW mobile app, from Maintenance Care, is now available for download. It boasts new features and the same easy-to-use interface you have come to love!
The equipment in any building is often the main part of what keeps it running. In fact, other than the staff, the equipment you use most likely runs the entire building. This is why it is of the utmost importance to understand how effective your equipment is running and have a good idea of the metrics of your equipment's overall performance.
Some facilities do what is called a "run to failure" on their equipment while others do preventative maintenance. One of these ensures that your equipment is always kept in top working order, while the other just allows you to wing it until the equipment fails.
Wouldn't it be nice if you could prevent more equipment downtime as well as predict when your equipment will fail? While you can never be 100% sure of what will happen, you can have a better grasp of what is going on with your investment by using CMMS Software.
Your building most likely uses an HVAC system to control the temperature for employees and guests and it is important to properly maintain it for a number of reasons.
With a new year upon us, there are a few trends in CMMS programs that are coveted and fortunately for you, we had those covered long ago.
If your department, office, or work area seems to have areas where the heat simply does not reach, certain heating devices can help remedy that and ensure that everyone is more comfortable, using a CMMS System can help.
One of the most important aspects of a business is security and safety and as a maintenance manager, one of the areas is the parking lot.
One of the core requirements of a facility manager is identifying the maintenance needs for the company and this includes knowing when to perform preventative maintenance and when it is best to go with proactive maintenance.
If you haven't had a facility assessment done lately, it is something you really need in order to plan your preventative maintenance schedule. All you have to do to get started is pick your systems that you plan to have evaluated.
No matter what kind of department you run, you most likely have some kind of equipment that is used. With theft on the rise, it is important to make sure that you can store your equipment safely so that you minimize the risk of losing money. Here are a few ways of making sure your expensive equipment is better protected.
A lot of times, maintenance managers do not want to invest in something new. The problem is that looking at the initial cost and not weighing it against the return on investment is a bad idea. In fact, a CMMS program works with you to lower costs, lessen downtime, and make your time spent at work easier and your facility run more efficiently.
While winter is here and spring is just around the corner, it is never too soon to consider revamping your landscape to make it more sustainable. Sustainable landscapes have a wealth of benefits that are important to keeping your job easier and making your area more environmentally friendly.
There are many ways that CMMS (Computerized Maintenance Management Software) improves maintenance management and especially preventative maintenance and here are a few of them.
At some point or another, we all have to outsource work to a contractor. Whether it is someone who is skilled at HVAC work or a roofing contractor – there are always risks and here are a few ways to limit your liability and get the best job done.
When it comes to painting a bathroom that customers will use, there are a lot of considerations to take into account in the commercial sector. While you want something that will last a long time and remain durable over time, you also want something that is attractive and pleasing to the customer.
If your facility is in an area that gets snow, you might want to check out some of the alternatives for snow removal as part of your preventative maintenance schedule. While salt is a common material used, there are a few reasons why you might reconsider:
Another new year is upon us and really, where does the time go? If you are still using a paper trail to schedule work tasks, are behind on preventative maintenance, or find it hard to keep up with repairs and new equipment – then CMMS (Computerized Maintenance Management Software) is for you.
Working in a hospital in any capacity means taking care of your surroundings and this includes doing quality work and being efficient. The very core of what you do can affect the outcome of a patient's health and in some cases, can mean life and death. Whether it is an important work task that is missed or equipment failure – these are all things that a hospital relies on as well as the patients within.
As a maintenance manager, you know how important it is to practice preventative maintenance but sometimes it is easy to overlook just how beneficial it is. Some managers become complacent or simply put the preventative maintenance on the back burner and focus on the problems at hand.
When it comes to any type of “new to you” product, sometimes you may think something that isn't exactly true. If anything makes you second guess getting a CMMS program, then hopefully this will set your mind at ease.
Many facilities know that CMMS works best for their needs but if you're still on the fence, here are a few ways to know that it is time to make a change for the better.
Every place with a maintenance department needs the work done properly. When it comes to any type of facility – lives can depend on it. That is why CMMS makes good sense.
In the winter when the temperature drops and the heat is running at high speed, the inside conditions at your facility can become dry. Not only does this make everyone inside uncomfortable, there are a few other negative effects.
If you are running a facility, there are always times that things don't go exactly as planned. However, there are three mistakes that you may be making at your facility that can easily be remedied.
For some parts of North America, winter is already upon us with snow and freezing temperatures. However, there is a little more time for the rest of us and it is important to take care of a few things to ensure that the winter months are as seamless as possible with little to no issues.
From 2016 – 2020, there are some exciting trends in the global market of HVAC units. These trends are innovative and were recently featured in a report by Technavio.
Whether it's a hotel, apartment building, or any other residential building – you need a water heater that is reliable and efficient. You may have heard about tankless water heaters but, are they right for your building?
Have you been looking for an easy way to see your upcoming preventative maintenance tasks? Look no further than your own calendar. You now have the option to export your PM's to your favorite calendar.
Another year is almost over and there are a few things that you should do at your maintenance facility in order to prepare for the new year – especially those in cold climates. Here are the tips that will make life easier in maintaining your property.
A building automation system it can make life easier for you and certainly make your building more energy efficient. However, there are a few common mistakes that are made that hinder the performance of a building automation system and these should be avoided.
You might be on the fence about investing in a CMMS (Computerized Maintenance Management Software) program but, what you may not know is that it can actually save you money.
There are plenty of sound reasons why you should make the move to a CMMS program. We also have a few that are a little unconventional and not the traditional reason you might make the switch.
A recent study showed that a person's perception of where they are staying has a direct result on how fast they heal. The study specifically targets how they feel about their experience and their overall care.
Whether you're new to the benefits of a CMMS program or you want to freshen up on something you've forgotten, here are a few of the important terms and what each one means when it comes to Computerized Maintenance Management Software.
The Americans with Disabilities Act, or ADA is in place to ensure that those people with disabilities have the same safety considerations that every other person does. It also ensures that people with disabilities are allowed the same access and ease of use in buildings and it is important that there are no gaps in your facility's floor plan. In an emergency, these are even more important.
There are quite a few reasons why plants need CMMS to thrive and no, we don't mean the kind of plants that grow in the window sill but rather those plants that manufacture things. A manufacturing plant typically uses tons of equipment to deliver what is needed to the consumer or other businesses.
The lifeblood of any hospitality business is the maintenance department. Not only do they make sure everything is working properly for the guests, but they also keep things looking nice and take care of the entire building – both for guests and employees.
Whether it's a major storm, a heat wave, or any other climate event – there are ways to protect your building better from these changes. Here are a few ways you can use preventative maintenance to ensure that the building you manage has the best defense against major climate events.
When it comes to managing employees, there are certain aspects that are difficult. While no one thing fixes every issue, there are ways that CMMS helps manage your maintenance staff.
One of the most important things you can do in keeping the concrete areas of your facility in good shape, is knowing how to identify why damage has occurred and what can be done to prevent future damage. Preventative maintenance can help you catch minor damage before it becomes a much larger Issue.
Most facilities find that most of their budget goes towards labor and other cuts have to be made to compensate. In some cases, cuts are made to cleaning materials and custodial products.
With fall already here and winter fast approaching, there are a few things to do to prepare – especially if you live in one of the colder climates of North America. Here are a few tips on preparing for fall and winter as a maintenance department manager.
Now that you have CMMS (Computerized Maintenance Management Software) at your facility, there are a few ways to ensure that it works the best for you and saves you more time and money. Here are a few tips to keep it maintained, just like you keep everything else maintained properly.
The leading cause of workplace incidents and injuries is material handling. Whether it is cuts and punctures or sprains and strains – material handling accounts for over 30% of injuries in the workplace.
Having employees who are unmotivated or simply do not care is a real problem when it comes to running a maintenance department. There are multiple reasons why your team may be having issues with finding the motivation it takes to do a good job.
Older structures have special needs that newer buildings don't typically require for a while. Whether it is an old HVAC unit, a roof in need of repair, or a building with old equipment – there are unique needs that can cause more headache when trying to run the maintenance department.
Many facility managers still use spreadsheets. Sure, they allow you to make graphs and save data and they come equipped on your computer. However, CMMS (Computerized Maintenance Management Software) works much better than traditional spreadsheets.
At a school complex in Newton, there has been an issue on whether to rebuild or repair the Berg Complex due to a growing problem with remodeling. According to an article published about the issue:
You may already know what CMMS is, but just in case, it stands for Computerized Maintenance Management Software. What it does is help your maintenance department run more efficiently and easier to handle.
While the southern portion of the United States may be more well-versed in handling hurricanes, the east coast and Canada isn't safe from these storms. In fact, there have been a few storms that affected Canada and the east coast but right now, Hurricane Matthew is what is on everyone's mind.
Go anywhere now and you'll find it hard to locate someone without a cellphone in their hands. While some people think that this causes us to be less social, that's actually far from the truth.
The healthcare industry is one that is almost always on top of technology and CMMS has a wealth of benefits that these facilities can take advantage of. By tracking maintenance, healthcare buildings can keep up with what is going on in the building and can better serve their patients by keeping everything in the condition that is expected.
When it comes to integrating a new CMMS program into your maintenance department, you have to have the staff "on board" to make things easier. Here are a few tips to make sure everyone loves the program as much as you do.
When you think of a maintenance department, digital signage is probably not the first thing you think of. However, whether you work for a resort, hotel, motel, healthcare center, hospital, or college – digital signage is something that is probably part of your job description, so here are a few tips on how to make the most of everything to do with placement, content, size, and more.
In Washington, maintenance on the Metro is more disruptive than expected. According to WVVA.com:
The roof of a building is one of the most important features of the entire structure and without making it easy to maintain, this can cause damage to the roof, safety issues, and issues with passing inspections. Here are a few tips on making your roof more maintainable.
It's no secret that part of having a productive crew is having happy employees. If you value your employees then most of the time, they will reward you back by doing a good job and there are a few ways to ensure that your employees remain happy and productive at the same time.
What if keeping up with everything in your facility could be easier? Instead of having a maintenance department where it is hard to keep up with things and something is always missing or hard to find, you could instead have it all right at your fingertips?
With a CMMS program from Maintenance Care, a preventative maintenance checklist is easier than ever. Everything on the following list can be scheduled through the CMMS so that it is done automatically.
If you are a maintenance department manager for a hotel, motel, or even healthcare center then you know how important security is and with that comes the innovation of key cards. In this day and age, it is hard to find traditional keys of the past.
Your CMMS (Computerized Maintenance Management Software program takes care of your maintenance department, so here are a few ways to show the love to the CMMS so it continues to work well for your needs.
Think of your facility work tasks and equipment investments like a vehicle. You have to keep up with issues and do regular maintenance so that the car runs efficiently.
As a maintenance manager, the attitude of your employees is just as important as how well your equipment runs or how good of a budget you have to work with. Without employee engagement, you might as well do all of the work yourself.
No matter who you are, you are aware that pests pose a serious problem to the well-being of your home or business. As a facility manager, it is even more important to keep vigilant when it comes to pests.
When it comes to making sure that a building stays up to date, safe, and aesthetically pleasing – there are two things that are crucial, Preventative maintenance and capital renewal. These both ensure that your facility or buildings are well maintained.
Summer is upon us and while you may not manage a facility in an area that is particularly known for a lot of storms, lightning can happen anywhere and is extremely dangerous – even sometimes deadly. Here are a few tips from OSHA that will make your facility and employees safer and more aware of what to do during a storm.
Employees taking breaks may seem like something that puts a halt to productivity, but according to a study done by Staples Advantage, this is actually not the case. Instead, providing the right environment and enough breaks actually makes a huge difference on employee morale and productivity.
In Italy, a start up company has launched a drone that analyzes turf surfaces, which helps with maintenance.
Running a maintenance department means more than designating work, as you well know. There are a lot it encompasses and one thing is saving money, especially if you own the company but even if you don't, it is a good idea to make things easier on the budget.
If your facility has problems with being too hot or too cold, it doesn't necessarily mean that a call to the HVAC is necessary. There are a few things you can do to ensure that thermal comfort is an option for everyone and they're easy and affordable.
As the maintenance manager, you may not get to choose which colors are best for the building you are painting. However, if you are the owner of a healthcare facility, the choice of hues is integral in a lot of ways – including how well the patient feels.
No matter what kind of facility you run, there are restrooms to take care of. However, if you run any kind of hospitality business, health care center, or public area, then you know how it is even more important to have restrooms that are fresh, convenient to use, and easy to maintain.
If there is one thing that makes an exterior of a property noticeable, it's lighting. The key to an attractive and eye-catching property is good lighting and here are a few tips on how to make the most of your lighting.
Do you feel like you are playing the old game, "Where's Waldo" when it comes to finding your tools? It can get frustrating keeping track of everything, but you also need to be aware of warranties, purchase dates, and repair costs when dealing with your investments.
While not everyone lives in Tornado Alley or right on a fault line, there are more risks for disaster than just the natural ones. The first step in preparing for a disaster should it happen, is to know that you are at risk in the first place.
The air quality in your facility may not be on the top of your list because it is usually something you don't necessarily think about until there is a problem. However, having poor air quality is something that can cause worker production to decrease.
When it comes to running your facility, there are certain things that are extremely important to protect your business. Liability insurance is one of the costs of doing business, but it is there to protect your investment from lawsuits arising from workplace injuries.
Solar panels are not only a good investment, they are also better for the environment. However, like anything that needs to be installed after a large investment, it is essential to find out if your roof is a good candidate for this type of upgrade.
Often times we get complacent and would rather have subpar service than make a change. We all know that change is difficult, but when is it the right time to find a new vendor?
Running a maintenance department is hard work, as you very well know. There are work tasks to keep up with, preventative maintenance, employee schedules, and budgets.
If there is one thing that most people worry about when it comes to business – it's money. No matter what kind of business it is, people want to know that their money is utilized effectively and that their capital is in the black.
In Australia, Dubbo College Delroy Campus is in so much need of repair that they are asking for government help. These maintenance issues are not only serious and costly, but could cause harm to students and faculty. While Australia may be across the globe, when it comes to maintenance, we're all in the same boat.
Let's face it – we all hate paperwork or at least most of us do. It's a burden to keep up with, it gets lost, communication is not always optimal, and it's not exactly the most green way of conducting business. With CMMS (Computerized Maintenance Management Software), you have a more paperless way of running your facility with a number of benefits.
At Maintenance Care, we like to keep up with the latest technology and now we've released the new report interface that is available for you to run reports at your convenience. It has the same easy to use interface that you are used to, only now it is even more interactive, more visually stunning, and it is still so incredibly easy to use.
If you already have CMMS (Computerized Maintenance Management Software) then you know how useful it is. However, there are always a few things to keep in mind that will make your use of the CMMS a more seamless and efficient experience.
In the city of Nanaimo in British Columbia, Canada, the city council is considering a measure that would ensure neglected buildings would have the maintenance done on them that is deemed necessary and the company would be billed for that work once completed.
At the Municipality of Meaford, the maintenance department is asking for customer feedback, is this something that you should consider at your own facility?
When it comes to setting goals, everyone has them, but not everyone knows the magic formula of making sure that they have a better chance of being met. Here are five things to know about your goals as a maintenance department manager.
There's a story that goes around from time to time about a very famous hotel who hired a new Director of Engineering. Upon arriving at his new job, he could barely even get into his office due to the stacks and stacks of maintenance logs in the way.
When running a maintenance department for a large place like a hospital, apartment complex, or even a hotel – it is important to not only take care of the work tasks and preventative maintenance - it is important to be able to designate locations as well, which can be done in your CMMS program.
You may have recently heard about the horrible crash by an Amtrak train that killed two construction workers and injured passengers. Its still under investigation as to why the workers were on a particular train track that had an active train.
Training new employees to how your maintenance department works is simply part of doing business. That doesn't mean that it's always easy.
If you take care of a large property, there is a chance that you have at least one building on the property that is empty – especially in older properties. Without proper attention to these buildings, there are times when they can become open to vermin and vandals, depending on where the empty building is located.
Spring is well into its season and before you know it, summer will be here. There are plenty of things that maintenance departments have to do to ensure that they are ready for each season and here are a few for summer.
In the world of facility management, office furniture may be something that is not exactly on the top of your list. However, it is still a part of your surroundings and like any other piece of equipment, it is important to keep the value so your investment is not wasted.
It seems that these days, life moves at a pace that can be sometimes hard to keep up with. With the ever-changing advances in technology, it is important to keep up with the changes and there is no time like the present to share a few of the ways that a Work Order Management System helps when it comes to mobility.
There are two important factors in running an efficient maintenance department – preventative and proactive maintenance. While most facilities have some form of preventative maintenance, proactive maintenance is different.
Spring Break is a lucrative business in many southern cities, but after crime and drinking got out of hand in previous years, Panama City Beach, Florida has cracked down during the month of March. There is no drinking allowing on the beach and clubs/bars must close at 2:00 AM – two hours earlier than usual.
In Austin, Texas, Building Services Officer Eric Stockton and representatives from the Parks and Recreation Department and the Austin Public Library have stressed the need for funding that has been given elsewhere instead of its promised areas. Avoid the budgeting collision with CMMS.
Asset Tracking Software is a tool that any maintenance department needs in order to keep up with expenses and more. In fact, there is a plethora of benefits such as the following and taking advantage of this program will really make a difference in your day to day operations at the maintenance department.
We all know that preventative maintenance is important, but one thing you may not have thought about is how important it is to your employees, as well as your facility.
A family vacationing in Palm Springs, California had a major tragedy recently when the father was killed while in a swimming pool that was not grounded. While there is no word yet on what caused the short, a faulty motor, a wet junction box, faulty wiring, or a light perhaps, there is an easy fix that would have saved his life.
A successful maintenance department involves a lot of work but all of that hard work is pointless if the team members do not change habits that were not conducive to the evolved department.
When it comes to spread sheets, they were an integral part of a maintenance department a few years ago. Many facilities replaced their calenders and sticky notes for spreadsheets and for a while, that was a good idea.
When running a maintenance department, hopefully you keep up with all of your preventative maintenance duties in order to keep the property maintained. However, keeping your own maintenance shop clean should be part of your preventative maintenance plan.
Do unexpected costs make you lose control? It's a natural occurrence that emergencies happen and catch us off guard. Even if you have extra set aside in your budget, sometimes things just happen that are beyond our control.
Tax time has recently passed for Canada and the United States and now is a great time to clean up all of that paperwork and get things organized. Here are a few helpful tips on how to simplify your paperwork nightmare and have a more organized and easily accessible maintenance department office.
It is inevitable that the one thing you need the very most, is the thing that seems to be delayed. Whether it is a part you need for a piece of equipment or something you use on a daily basis, there is nothing worse than experiencing the wait that seems to last forever.
Energy efficiency is one factor in saving costs that is often overlooked. It is not that the facility manager doesn't want to be more energy efficient or save money, it is simply one component that can sometimes take the back burner.
If there is one thing that is a given when it comes to a maintenance department, it is the fact that you will always have to take care of things or put out fires. With any business, there are emergencies, unexpected downtime, and solutions needed for a variety of problematic issues.
Ask someone unfamiliar with Computerized Maintenance Management Software and you may hear a few misconceptions that if believed, could keep you from investing in something that will change the way you run your facility. Don't believe everything you hear!
At one point or another, you will most likely have someone who has an incident at your facility where you may question whether or not to record it. Sure, you know that if an employee drops a tool on their foot and breaks it that it is something you have to record and report.
When it comes to your maintenance departments documents, it is imperative to keep them safe and accessible at all times. The Space Center in Maintenance Care's CMMS (Computerized Maintenance Management Software) is the ultimate place for managing all of your facility's files.
Working as the facilities manager for a hospital means more than just the usual maintenance since lives depend on how things operate around the building. We all know that a facility being well maintained and taken care of means a positive environment that promotes better health.
It's that time of year again – the days are longer, the weather is getting warmer and with that, comes outside maintenance. Whether you maintain a hotel, healthcare center, or a school, it is important to get your maintenance department ready for spring.
At your maintenance department, whether you have a large business with hundreds of employees or a small one with just a few, it is a losing battle if your employees do not care about doing things the right way. If only employees cared as much as you do about your business, you wouldn't have a problem at all, but how do you make that change?
If there is one component that helps ensure that you can give good, quality service then it's the supplies that you use and the availability of them. You may have the best employees around and without the tools you need, a lot of the work, if not all of it, cannot get done on time.
Statistically speaking and speaking from experience, it is common knowledge that employees typically treat their own tools better than those that are provided for them. There is a simple reason for this – when something is of value to you, you take care of it – especially if it's your own investment.
Let's be honest – if you have always done things a certain way then it is difficult to make changes, even those changes that are helpful in the long run. One way that many maintenance facilities have always done things is by scheduling maintenance work by hand.
If you haven't already gotten the message, “green” is in. Recently in Los Angeles, County Metro’s new bus maintenance department was introduced. Not only is this a green facility, it is set to receive a Gold LEED designation for its high level of environmentally friendly design.
Whether your maintenance department has been in the family for years or you work for a company that still does things the old-school way, technology enhances your maintenance department and improves customer relations.
Most companies try to change with the times and becoming more mobile is part of our ever-growing technology. Running a maintenance department has its ups and downs, but one thing is for sure – there are many benefits of a mobile CMMS program and here are a few.
In a recent move to reduce costs, Cleveland Clinic in Ohio has changed their entire lighting system to save up to 20% of energy by the year 2020. Now, that may not seem like a lot but consider this – over 250,000 fluorescent light bulbs were replaced so if you can imagine the cost before – this will make a huge difference.
At a Philadelphia Holiday Inn, a maintenance worker is suing after being fired from his job for taking medical leave.
Whether your commercial swimming pool is at an apartment complex, a healthcare center, a hotel, or motel – it's never too soon to think about the proper preventative maintenance.
With cold weather throughout most of North America, using a little common sence when keeping warm, will also keep you safe. If you run a maintenance department for any place that has regular residents, it is imperative to not only keep your heating equipment well-maintained, but educate guests on being safe too.
Sometimes keeping up with who has what, is a real headache – especially when it comes to smaller tool such as power tools or even a simple hammer. While some maintenance departments have their employees own their own tools, there are always or almost always tools that everyone uses that belongs to the employer.
Recently, the National Parks Service celebrated its 100th anniversary, which is amazing. However, not all news is as exciting – the National Parks Service faces a multibillion-dollar maintenance backlog.
If there is one investment you should consider for your maintenance department, it's a CMMS Program. A Computerized Maintenance Management Software program has a number of benefits for your business, but here are five that are most helpful.
As a maintenance facility manager, it is your job to oversee daily maintenance operations and make sure that the property is in tip-top shape. But what about your own maintenance department? Does it need an overhaul too?
Guest, visitor, or resident complaints are an issue no matter what kind of facility you run. From condominiums and hotels to healthcare buildings and even parks and recreation, how you handle these complaints will determine how successful your facility is.
With winter upon us, you may have already started on your winter maintenance, but whether you have or have not yet, here are a few tips for your winter maintenance that will make things easier around the facility.
Healthcare facilities have equipment that is sometimes relied upon to save lives. It is important for clinics, hospitals, rest homes, senior living facilities etc, to have a dependable program that allows them to track their equipment and maintenance needs.
In part one of Managing Difficult Employees by Incorporating Maintenance Tracking Software, we discussed a few tips such as compassion, communication, and leading by example. Here are some more tips on how you can effectively deal with difficult employees without losing your cool.
No matter what type of job you manage or what sector of work you're in, there are always difficult employees, that make you feel more like a babysitter then a boss – it's basic human nature for at least one person to be that “pain in your neck” that you have to deal with.
Backlogged repair projects and preventative maintenance that is pushed to the back burner is the Achilles heel to many maintenance departments. The problem is that once these “to-do” lists start to pile up, they snowball into an almost insurmountable job.
Reports – most people hate them but they are as much a part of a maintenance department as the work being done. These three reports are integral to your maintenance facility work order management.
You've probably heard the saying, “Steady as she goes” and you know that applies to ships, but it applies to maintenance too, especially when it comes to plumbing. A steady approach towards preventative maintenance ensures that the odds are against having those major plumbing disasters that seem to happen at the worst possible time.
Every maintenance department manager knows that clean duct work in the HVAC unit is important for a properly working unit, as well as making sure that the air is cleaner for everyone in the facility. However, cleaning the duct work is only half of the job.
There are plenty of us out there who love to procrastinate – you know who you are. It's so much easier to sit back and become nonchalant about the things that have to be done and when it comes to your maintenance department, preventative maintenance is one thing that you cannot become complacent about.
Using paperwork to notify your employees of work that needs to be done is one way to do things but often times it turns into word of mouth.
For years, many healthcare facilities have implemented the use of visitor passes. These passes keep up with who is visiting the facility whether it is a patient's family or friends, a vendor, a visiting doctor, a contractor, or anyone at all who needs to be there.
Healthcare organizations must evolve to meet the trends in a diverse market and with the ever changing needs of the patient, here are a few factors that affect the design of these buildings.
As a maintenance facility manager, you already know how important it is to have an effective preventative maintenance program. However, sometimes it can be difficult figuring out how to design one or where to start – especially if you have taken over for someone else or are new to the facility.
There are a lot of things you can do to make your workplace more streamlined and easier to manage. Here are a few tips on what you can do and how using the proper software can help.
You may feel like you would need to be a super hero to clean up and organization your maintenance department, but it doesn't have to be that hard. There are quite a few tips out there to help with that, but here are 3 that will get you on the right track.
Even highly trained employees have certain procedures they must follow. Not only because it's part of doing a good job, but there are safety risks to think of and regulations that, when not implemented, can cause serious problems, even death.
We all know that preventative maintenance is key to running a facility efficiently, but sometimes it can become a habit of doing more reactive maintenance than proactive maintenance.
When it comes to running a maintenance department, the best knowledge is more knowledge and by having temperature sensors where you need them, you are in better control of knowing what is going on.
At a town in Europe, a storm recently caused cancellations to Electricity North West's scheduled preventative maintenance tasks and instead, the focus was now on emergency repairs. While this happened thousands of miles away, it can happen anywhere in the world.
Everyone knows that a maintenance department cannot run at its best without preventative maintenance or proactive maintenance. However, there are a few “traps” that can hinder your facility's performance.
While you may want to keep all of your maintenance work in-house, that is not always possible. How do you choose the right contractor when the bids are similar?
Your maintenance equipment is one of your biggest investments if not the biggest investment. This is why protecting your assets is so important whether it's theft, the elements, or simply knowing when to repair and when to replace your equipment.
Predicting asset performance can help save your organization thousands of dollars every year. Start the new year off right with the proper tools to keep yourself organized.
No one likes downtime for maintenance work, but sometimes it is a necessity. Many times it's the preventative maintenance that makes sure everything stays up to date, more beautiful, and working properly.
Being in a position of management, stress is always prevalent at your job. There are many ways to help combat stress and make your life easier.
The strongest El Niño in 18 years continues to intensify and is likely to be one of the three strongest on record by the time it peaks this winter, according to a monthly outlook from NOAA released Dec 10th.
It can seem like everything is going smoothly when suddenly – BAM, something breaks. It doesn't matter if it's a conveyor belt on your production line or a swimming pool pump – the point is that you need it and you need it now.
As you may have heard already, Pat Harrington Jr., the veteran actor who won an Emmy Award for playing the endearing apartment building maintenance super Dwayne Schneider in the long running TV show One Day at a Time, died at the age of 86 this past week.
It seems that with each new year brings new resolutions no matter who you are. As a Maintenance Department Manager, you may even have your own resolutions that include a few of the following:
Stop wasting your time with boring, horrible meetings. Try these tips to keep your employees engaged and eager to attend.
Maintenance Care, a leader in Facility Management Software, is proud to announce the addition of Dave Hebert as Vice-President of Sales & Support, an exciting addition to our ever growing team.
How do you know when to hire for a new position? There is alot more to consider then just your current staff's protests that they have to much to do.
How many times have you honestly wanted to just put a Band-Aid on something at your maintenance department instead of really fixing the issue? If everyone answers honestly, it's probably a higher number than you might think.
One of the costliest sectors of running a maintenance department is asset management. However, keeping your assets in excellent condition is integral to the longevity of your equipment and maintaining an acceptable overhead.
Pretty much everyone hates to be micromanaged. Not only does it cause unnecessary stress, but it doesn't usually benefit anyone.
If you have recently been promoted then you can definitely feel the excitement of a new job with more responsibility and better pay. Not only will you have greater rewards, you'll also feel better about yourself as you see more positive recognition from your higher-ups and co-workers.
There are typically five distinct areas of a commercial property that seem to get neglected more than the rest of the property. Unfortunately, these areas need to be maintained so that the problem areas do not get out of hand and become a much larger project taking up valuable maintenance time.
One of the biggest customer service issues in a maintenance department is a complacent attitude or simply put – being inattentive.
The holidays are fast approaching and if your commercial property decorates and beautifies during the holiday season, there are a few things to address so that your facility is the most prepared and most beautiful. While we realize that not every building decorates for the holidays, here are some tips for those that specifically address this holiday season at their facility.
At a school district in Brandywine, Delaware, a collective bargaining agreement was reached between the district and the preventative maintenance employees.
Don't stress out over the upcoming winter, take action now and get prepared. If you are in an area that is still waiting for the worst of winter's wrath, a pre-winter inspection is the ideal way to ensure that your facility is ready.
Your facility has so many assets that require monitoring, but If you have elevators, then you know how important it is to keep them working properly. You also know how expensive it can be to replace them.
Managers measure their departments' success by smooth operations and low utility costs. With today's economy and erratic weather, the ability to sustain services during disasters can separate the good managers from the GREAT ones.
How do you prioritize when everything you do is a priority? This is a good question, especially when it comes to running a maintenance department.
Whether it's due to up coming holidays or budget cuts, many maintenance departments have to deal with a reduced staff and this can be a burden on the work flow. There are ways to decrease the pressure when it comes to working with a skeleton crew.
In the past, warehouse inventory was performed using paperwork, a sign-out system, or some other rudimentary way to keep everything organized. However, this way of doing things allows items to become misplaced, lost, or even stolen.
In many parts of North America, the temperatures are starting to drop and before you know it, winter will be here. With that comes, snow, ice, and all of the hardships that living and working in harsh weather conditions bring.
Depending on what kind of maintenance department you run, you are probably responsible for the safety of your employees as well as your customers. Sometimes it's not enough to simply do your job, but instead, to be proactive in order to keep everyone safe.
In West Palm Beach, Florida, the citizens of Roosevelt Estates have complained of maintenance issues that are needing attention, and have been for quite some time. These are not just small issues either.
If you run a maintenance department that has a cooling tower, it is integral to keep up to speed on preventative maintenance.
An issue that comes up time and time again with maintenance departments is the budget and in some cases, the deferred maintenance budget.
Many places close for annual maintenance such as the Chapel Hill Park in North Carolina. According to the park:
It's no secret that while having carpet in healthcare centers helps in more ways than one, that it also is an area that takes the most wear and tear. There are many ways to ensure that the carpet in your healthcare center has the most longevity possible.
Preventative and long term maintenance are both aspects of maintaining a safe facility. They both have important benefits that will ensure everything at your facility is kept up to date, now and in the future.
With winter just around the corner, those who live in colder climates know how important it is to start getting prepared. Even maintenance departments in warmer climates have to begin preparations for the winter weather.
As a Maintenance Supervisor, you know that there is a lot that you're responsible for and that reliability is of the utmost importance. Here are a few things that can help improve reliability as a Maintenance Supervisor.
In business and especially maintenance departments, knowing who is responsible for what is imperative to running any facility that is organized and well-executed. In Chillicothe, Ohio there was a recent issue with responsibility – it was a word that was repeatedly voiced.
For many businesses in Canada and parts of the United States, Canadian Geese are a real problem. Not only do these geese act aggressively towards humans, but they can drop up to two pounds of feces per day.
Not everyone is staying at a resort that's as remote as the Stanley Hotel in Colorado, which we all know from the movie, The Shining. However, any maintenance department, whether it's for a hotel or a resort, has to prepare for the winter.
While the temperatures are still warm for now, winter will be here before you know it and if you order bulk salt then you probably should be thinking about it now, rather than later – as part of your preventative maintenance plan.
A golf course in Newton, New Jersey recently showcased how much weather conditions can really affect maintenance plans. According to the Newton Country Club’s longtime superintendent Les Carpenter:
When it comes to the equipment in your maintenance department, you already know how important it is to keep everything in proper working condition. Managing your assets not only means maintaining your equipment, but everything in your facility.
In Texas, staff from the local school districts, parks and recreation, golf courses and landscape companies will all benefit from a free Tree Care and Maintenance Educational Workshop hosted by the City of McAllen Public Works Department.
A woman in North Naples, Florida has had it with maintenance issues – air conditioning issues, leaks from the ceiling, oven problems, and even drywall issues have her at her wit's end. As a maintenance manger, you most likely know that putting off maintenance orders only make things worse in the long run.
An irrigation system probably isn't on the top of your list, but if you run a facility that caters to the beautification of the outside such as with a hotel, motel, condominium, apartment complex, golf course, or anything similar – an irrigation system could really help.
At a school district in New Mexico, the maintenance scores from the Facility Maintenance Assessment Report were low and many of the issues were due to simple things that could have been fixed easily.
Recently in Burlington, NC a maintenance man was accused of going through a customer's things while he was supposed to be fixing a shower. The apartment owner decided to turn on his camera before he left for work and caught the maintenance man.
If you are in the hospitality sector of maintenance management, then you know how important it is to have excellent customer service. A CMMS program can not only help you track and deal with customer complaints in a timely manner, but it can help you in many other areas of your maintenance management as well.
Whether your facility is in the southern states where you have to worry about hurricanes, the Midwest with tornadoes, the western areas with earthquakes, or parts of Canada with blizzards – having a plan for severe weather or any type of disaster just makes sense for your maintenance department.
If there is one area of a maintenance department that usually needs housekeeping attention, it's the storage space. From paint and supplies to maintenance tools and other inventory – without proper organization, it takes time to find things and unnecessary purchases are certainly possible.
All businesses want to conserve energy in order to save money and maintenance facilities are no different. Sometimes it is the little things that when combined, make a world of difference.
When it comes to emergency situations where you need electricity – solar backup power is an efficient and green way of ensuring you have the lights on when they're off everywhere else.
If you're the maintenance supervisor at a health care location, hospital, nursing home, or any place where cleanliness is more than just putting up good appearances – the floors are one of the most important things to focus on.
For many, flushable wipes are a the tool to use! Not only do they help you stay cleaner after using the restroom but they're disposable too – or are they? According to Bloomberg News:
Recently, the Indiana Attorney General's Office sued a maintenance director for accepting kickbacks, theft, and bribery. What does this have to do with you?
Whether it's a hotel, motel, healthcare facility, or apartment complex – if you run a maintenance department where there is a hot tub or Jacuzzi, then you know how important it is that your employees know the basics in keeping it well maintained.
A bathroom is one of the most basic needs in any business but high traffic areas can be somewhat of a hassle to maintain for a maintenance department manager. There are a few things you can keep in mind in order to make it easier on you and your staff while keeping the bathroom in better shape for years to come.
Most parts of North America are pretty warm right now with some places being downright stifling with the heat. One way to help keep things cool is by making sure that your HVAC unit has clean coils.
Whether you travel for work or planning a much needed vacation, you can be on the go without being away from work with Computerized Maintenance Management Software.
One way an Ohio County School Maintenance Director is streamlining the maintenance facility is by phasing out the warehouse and allowing schools to order things that they need online. However, is this a benefit to the entire maintenance department?
You've probably seen a ton of tips that are written for homeowners and what to do when hiring contractors. However, many of these helpful tips can be used for maintenance managers as well.
Recently, a maintenance worker in the Spring Hill area of Florida, saved a toddler who had fallen into a swimming pool and had nearly drowned. If not for the actions of the maintenance worker, the outcome of this incident would have been far worse.
Running a maintenance department isn't always easy. There is so much to be responsible for and while you may be on top of your game, there are still a couple of practices to avoid in order to run a much more efficient maintenance facility.
In Chambersburg, Pennsylvania there is a public pool that may have to be shut down due to the rising cost of maintaining it. The problem is that while it has had excellent maintenance, the pool is a huge expense, so a consultant has been hired to see if it is cost effective to keep it maintained and functional.
In Beloit Michigan, the school district is having a vote on approving a master facilities plan that would keep up with the long term maintenance needs of the schools.
Not every maintenance manager deals with customers but for those that do, it is important to use the proper communication. Using layman's terms when giving instructions will help the customer understand why or how something works.
If you're a homeowner then you know that without proper maintenance, your home can fall into disarray, causing huge expenses that maybe could have been prevented. The same thing applies to your work environment if you run a maintenance department.
Not everyone in a company deals directly with customers. But for those that do, many of you have contracts that release you from liability when it comes to your customers.
Back in the old days, if you rented a hotel or motel room you were given a key. A simple metal key is what kept guests safely inside and criminals outside.
Running a maintenance department is hard work and as you know, the work doesn't end even during vacation months. In fact, a majority of the maintenance departments stay open during vacation months, weekends, and holidays.
If you're reading this blog post then perhaps you're already interested in CMMS, which is a Computerized Maintenance Management Software system. Those who are already familiar with CMMS probably have a rudimentary understanding of what encompasses cloud based software.
There was a recent article about "low maintenance" people and how they're not lazy, which is true. Low maintenance people are simply more casual about how they get things done.
At a townhouse complex in Belleaire, Florida, a maintenance worker was treated for chlorine inhalation. The first thing that comes to mind is improper storage and while that was not what happened in this particular case, it still brings up an important point – asset management does more than just keep up with large equipment.
The Sydney Opera House may seem like a world away from where your business is located and that's probably true. However, there is something that you may share in common with this famous landmark; they have maintenance work that has to be done, just like everyone else.
All across North America, most places are experiencing extreme heat. Even some of the coldest areas are still having weather that is hotter than usual, which can cause a lot of problems in homes and businesses, especially when it comes to air conditioning systems.
Whether you run a facility for a small lawn care business or a huge bottling and packaging plant, proper equipment maintenance is a key factor in preventing accidents on the job. Here are a few ways that you can ensure that your facility is closer to being accident free:
Back in 2012, a Bumblebee Tuna factory maintenance worker died while performing maintenance work on a 35 foot long oven. The worker had gone in to do the work and a co-worker thought he was elsewhere and started the pressure cooker. The worker, Jose Melena was not found until two hours later, when it was too late.
When it comes to safety, all details are important. From the smallest of details that might be overlooked to the larger details that are more apparent - everything matters. Another thing that is critical to being safe in the work environment is communication between everyone involved.
Whether you've made the change to an almost entirely green way of doing things at your facility or you want to find an easier way to clean without using chemicals, a steam cleaner is a great choice for cleaning up without having to use anything other than water.
In Wichita County Texas, a maintenance training crew was brought in recently to help train the current staff so that they can catch up on the maintenance backlog at the jail.
No matter what type of facility you run, it is important to have reliable employees. According to an employee background investigations firm, approximately 10% of all job candidates have some type of criminal past.
Computerized Maintenance Management Software is meant to help a facility run its operations easier. It saves time, helps keep you organized, and allows you to run reports – among many other benefits.
Every facility manager knows that preventative maintenance is imperative to a successful business but routine maintenance is just as important. While some may feel that routine maintenance falls under the same guidelines as preventative maintenance, this is not always true.
According to the executive director of the National Institute for Metalworking Skills (NIMS), there is a lack of skilled maintenance workers that can handle the complicated machines of the future.
As you already know, work tools are expensive and whether you supply the tools at your facility or have your own personal tools that you use, it is important to have a plan in place to safeguard your assets. There are a few ways that you can be proactive and help keep your work tools safer and less prone to theft.
From automated hand hygiene systems to automatic soap dispensers and antibacterial dispensers, these are tools found in hospitals, nursing homes, schools, and even businesses. If you're the facility manager and in charge of purchasing this type of equipment, it is important to know if they work well and what the maintenance will encompass.
When costs have to be trimmed, sometimes other aspects of the company suffer but cutting costs should never mean cutting corners on safety and scheduled maintenance is integral in that role. For instance, at the National Offshore Petroleum Safety and Environmental Management Authority in Australia, the Chief Executive Officer stated that when oil prices collapse, standards start to slip.
Like anything in life, once you become behind in something – things start to snowball. This snowball effect is especially relevant when it comes to running a facility. Once the work gets behind, it is harder to catch up on it and get back to some semblance of normal operations.
A recent audit for the St. Mary Parish Consolidated Gravity Drainage District No. 2 found disturbing news – a maintenance supervisor had allocated over $2.5 million in tax payer's money towards his own business. While most of this money was in actual funds, the story states:
Just recently it became breaking news that the TSA (Transportation Security Administration) had not been properly maintaining the airport screening equipment in United States airports. Not only is this a serious allegation, this has supposedly been going on for nearly ten years.
Running any type of facility requires keeping everything maintained and working yet profitability is another concern that is just as important. Cutting costs isn't always the answer but there are a few ways of helping ensure that you are profitable and working smarter instead of harder.
Whether you're the maintenance manager for a hospital, college, apartment complex, or hospitality business, bed bugs are serious business. It seems that for years, these disgusting parasitic insects had been eradicated, or at least they weren't heard of other than something you were told as a child to watch out for as in, “Don't let the bed bugs bite.”
It's well known that schools (along with health care facilities) need a lot of maintenance over time but having a preventative maintenance plan in place is a better approach than simply fixing what needs to be fixed once it is broken.
One of the hottest summer movies this year is San Andreas. That is, until Jurassic World comes out but for now, we probably won't have to worry about the threat of loose dinosaurs. However, earthquakes can and do happen.
If you have already invested in a CMMS (computerized maintenance management software) program, then you know how much it helps you with your day to day operations of your maintenance facility. There is one area that can help you out even more but you have to set it up properly in order to get its full benefits – the asset manager.
Before the age of technology and not that many years ago, most facilities had filing cabinets. These filing cabinets were full of paperwork ranging from employee records to equipment paperwork – and everything in between.
It's no secret that Jurassic World is the biggest thing right now. With a global opening of over $500 million, moviegoers love watching what happens when things go horribly wrong. While your facility doesn't have prehistoric animals, there are a few things to keep in mind in order to keep it from becoming a major disaster.
Whether you are choosing flooring for an area in a health care facility, a school, a hospitality business, or even your own facility – it is always important to get the best flooring at the lowest price. Here are a few key elements to keep in mind when adding new flooring:
A lot goes into planning a painting project and there are quite a few things you need to know just to get started, and this can be as simple as who, what, and where.
Criminals can strike anywhere, no matter what kind of business you run and that includes any type of facility. In fact, sometimes a facility may be a target for criminals simply due to the equipment you have and keep in storage. There are a few ways to help make your business safer from crime.
If there is one thing that can help your maintenance department run easier, it's maximizing your storage space. While there are more important things to keeping your facility running smoothly, by taking advantage of storage space and having everything kept neat and tidy, you have the ability to increase your operations in a way that helps things run seamlessly.
Whether you're the maintenance manager for the hospitality industry, a bottling plant, or work for the Department of Transportation, poor maintenance upkeep affects customers as well as the company itself, as the residents of Lansing, Michigan recently found out.
No one seems safe from thieves and a Fire Department in LaGrange, Georgia recently found that out when the fire department's facility was broken into. Thieves took a hydraulic pump generator, a fire extinguisher, and a metal pry bar.
In Harlem, there is a problem with the Lakeview Apartment Complex that faces years of neglectful maintenance due to a lack of maintenance funding. While this is an issue that is on a governmental level in this particular case, your own facility has to have the proper funding to run safely, efficiently, and without high costs.
As a Maintenance Manager, you know how important preventative maintenance is in keeping down costs. But as a Plymouth area town recently found out, it may be more costly than you think. With the repairs needed on their municipal buildings, the costs are in the millions.
Just this past June, numerous violations were found at Southwest Airlines by the FAA after an inspection. There were over $300K in fines imposed after finding two serious maintenance violations present.
Budgets are one part of running any facility and can cause many headaches. Whether you're the owner or you work for the company, the budget still has to be created and is something that must be agreed upon by everyone. Without a proper budget, important maintenance issues can go unchecked such as; safer roads or bridges, in the case of a Frederick city budget.
At Yale University, you most likely expect the best education but you should also expect to have a safe environment. In March of 2015, almost 100 college dorm rooms had to be repainted due to unsafe lead levels. This posed a risk to not only the students but also the maintenance staff who keeps the rooms maintained on a regular basis.
In March of 2015, a maintenance worker was killed while working at a furniture manufacturing plant's frame shop.
Recently, an aircraft engineering company in the United Kingdom, decided to start supplying the tools needed for their workers. Monarch Aircraft Engineering (MAEL) made the decision to implement a control system that replaces the personal tools of the engineers who work there, with tools through the company.
Depending on what type of maintenance department you run, there are times when your employees may have the opportunity to do a side job for a customer. This is especially true for those in industries such a landscaping, a condominium association, and any place where customers may live on a full-time basis.
Even though many areas are still experiencing winter weather, spring is right around the corner. March 20th officially starts the spring season although most areas in the north part of the country and Canada may beg to differ.
Having your employees work overtime can be a positive or negative experience. Some employees enjoy the extra money in their paycheck but on the negative side, not everyone wants to have to stay late to finish a job and it cuts into your budget considerably – especially if you have employees who work overtime on an often basis.
As a maintenance manager, you face many day to day challenges in the workplace. Not only do you have to keep up with regular maintenance issues, there are other challenges that are a part of what you do at your job.
When updating your facility's lighting, nothing shows more class than LED or fiber optic lights. However, which is the one you should choose as the maintenance manager?
When it comes to running a maintenance department, one of the things you have to consider is how to save money and make the facility you work at more cost effective. One way to save money on heating and cooling costs is with solar window film.
Everyone knows that a surprise visit from an inspector can be nerve wracking. No matter how much work is done and even if things are all caught up, it can still seem as if something will be found.
Years ago, it was a common sight to see smokers in the work place. In fact, as late as the early 90s, it was not unusual to see workers smoking at their desk – but times have changed. Now, there are so many areas of North America that do not allow smoking anywhere near a building, let along inside of one.
Running a facility isn't always easy and it can be even more difficult if you don't have everything organized when it comes to ordering more supplies or hiring help on specific projects.
If you are reading this then you are probably aware of CMMS and what it is, but what are the benefits of implementing this program at your own maintenance facility?
If you're a maintenance supervisor in a cold climate, chances are that boiler upkeep is part of your regular maintenance regimen. There are a few things to keep in mind to ensure that any maintenance done on the boiler is safer for everyone involved.
If you're a maintenance manager then you know how hectic your schedule can get. From regular day to day operations to those emergency work orders that seem to happen just when you're the busiest.
When it comes to working in the hospitality industry, the guests are your main concern as a Maintenance Manager. While you can't please everyone, there are a few things that not only can make the guests happier but can help your maintenance crew have an easier workload.
No matter what kind of maintenance department you take care of, corrective maintenance takes time and manpower. The good news is that preventative maintenance software is one way of ensuring that corrective maintenance happens less often and this means less downtime, better production, and a more well-oiled machine when it comes to your facility.
There are two terms that you hear a lot of in the maintenance world – predictive and preventative maintenance. They may seem similar and while they do have similar traits, there are differences that determine your approach to running your facility as well as your bottom line.
Unless you work in the hospitality industry, many people take a vacation in the summer but it can be hard to schedule your own time off when there is so much to do as a maintenance facility manager. With a CMMS, you can plan your summer (or any season) vacation with ease and not have to worry about how things are running back at your job.
Whether you run a maintenance department for a large hospitality business, healthcare industry, or any place where there are a lot of plumbing fixtures – there are steps your facility can take to ensure that your company is saving the most possible when it comes to water usage. One of the first things that can be done to save on water usage is to change out your existing fixtures.
One thing that can hinder an HVAC unit is dirty coils. Some maintenance facilities have theirs cleaned professionally while others have a certified technician on the property who can keep this type of issue in check.
Whether you run a maintenance department for a lawn service or you work in an industry where your facility handles the grounds for a business, healthcare facility, educational center, or hospitality industry – knowing how to keep the grass green and the plants vibrant is just part of what you do.
When you think of a maintenance facility, you may picture something quite different than a self-storage facility. However, these maintenance managers have the same issues that most other maintenance facilities have such as operation costs, hiring the right employees, upkeep of the grounds, keeping the facility safe, and much more.
Running a hotel is hard work and there are plenty of big jobs that need your attention. However, sometimes it's the little things that count and with summer on its way, here are a few little tweaks that can really mean a lot when you and your staff is extra busy.
Recently at a nuclear weapons plant, there was a spill of acetonitrile, which is a very flammable solvent that caused the evacuation of the plant. While no one was injured, an investigation of how this happened is underway.
Let's face it, not everyone likes to paint walls or trim but unless you keep up with the painting at your maintenance facility, everything starts to look rundown.
Spring Break is in full swing in many parts of the country right now and those who work in areas where it is a Spring Break destination know that sometimes it is too crowded or busy to get your work done. For instance, Panama City Beach Spring Break means record crowds.
If you are the maintenance manager of a material handling warehouse, a distribution center, a manufacturing warehouse, or a fulfillment center, then you probably already realize how important it is to get everything handled in a timely manner.
If there is one thing that is key in keeping your facility running efficiently and with better progress on keeping the building like new – it's preventative maintenance. Recently, a county jail in Michigan saw just how important preventative maintenance was to their facility.
Notes make the life of a maintenance manager easier. Whether it's a note about who performed a work order or even a note on what color paint you used – they are all important but can be hard to keep up with.
Handling, storing, disposing of, and cataloging hazardous materials is integral to any facility that deals with these materials and to be honest, most any facility will have some kind of material that can be dangerous.
Unless you're the manager of your own maintenance department, you have to deal with the people higher up than you. For instance, if you run the maintenance facility for a Homeowner's Association then it's the board members you answer to and especially the Board President.
Being a Maintenance Department Manager, there are many issues to make decisions on and one of those decisions is whether or not to require employee uniforms.
When it comes to saving on water consumption, one way to use less water is with waterless urinals. These have been around since 1991 but have become more popular over the last few years, especially in areas where water has been rationed such as areas with drought conditions.
If you run a maintenance department where there is a lot of foot traffic and guests, chances are you have the potential to have a pest problem. From parking lots to lodging, whether it's mice, rats, roaches, or flies – pests not only carry disease but they cause problems with how customers see your place of business.
Handling your recyclables responsibly is imperative to having a more sustainable maintenance facility and there are a few ways to make sure everything is done successfully and properly and Computer Maintenance Management Software (CMMS) can help.
You may have heard of Computer Maintenance Management Software and you may even be somewhat aware of what it is but how do you know if it is right for you?
If there is one thing that really cuts into a budget, it's overtime pay. Certainly there are times that you need extra work completed by your employees that does not fall within a 40 hour week.
Pool maintenance encompasses a lot of a maintenance department's workload if a swimming pool is accessible at the property and while the basics are a must, ensure the guests' safety with Preventative Maintenance Software.
When running a maintenance department, you are always aware that there can be accidents that happen to your employees. But what about your contractors that are at your facility temporarily?
There are a few things that help contribute to your energy loss when it comes to running a maintenance facility.
One of the biggest ways you may be losing money is by having overstock and inventory that is not only no longer used, but sitting around and taking up valuable stockroom space. There has to be a better way to manage your inventory so that you can make room for new stock that is needed.
Years ago, if you checked in to a motel or hotel you most likely received a set of keys showing the room number. While this rudimentary way of accessing your room may have worked fine, it is not that safe. For one thing, the keys typically have a room number displayed on them so that if they are lost or stolen, anyone can access the room.
There's an old adage that states that if it isn't broke, don't fix it. We've all heard that before and while it's true in some aspects, it isn't necessarily beneficial in every case. With maintenance departments, sometimes we get in a rut and do things the exact same way we have for years.
Many maintenance departments have employees that provide their own tools to work with. Not only does this save on costs but you can rest assured that they know how to use the tools and are very familiar with them.
If you're the maintenance department manager in the hospitality industry then you know that both safety and cleanliness is important. There are many ways of keeping your property clean and safe but one way that you can do both is by using a power washer and Work Order Software can help.
There are many reasons why Maintenance Facility Software or a Computerized Maintenance Management System (CMMS) is right for your maintenance department but here are a few of the top reasons.
Not every maintenance department has to deal with vandalism or graffiti removal, but with Maintenance Work Order Software you can aleviate the stress of dealing with this issue. If you are in an area where this does happen from time to time, getting it removed quickly is key in keeping up with a clean and aesthetically pleasing area.
With being well into winter, storms are high on the list. Whether it's snow or freezing temperatures you have to ensure that your maintenance facility. Having a good Equipment Maintenance Software is imperative so that you are prepared well before the storm actually approaches.
When it comes to a new year, a lot of maintenance managers may have things on their list to do that is different than they usually do – much like their New Year's Resolutions.
One of the most important aspects of running a maintenance department is knowing how to delegate responsibility. You may be the best at what you do but if your employees are not on-board with what their responsibilities are then you're just turning the gears but getting nowhere.
Not everyone is fortunate enough to work at a state of the art building with all of the bells and whistles that come with a new building. In fact, most of us don't. With an aging building comes more responsibility in making sure that you are on top of things that need replacement or repairs and Facility Maintenance Software can help.
It's basic human nature to want to ignore the smaller complaints that you may face at your Maintenance department. Why worry over the little things when there are much larger pressing needs that need taking care of?
When it comes to the new year, getting organized should be a top priority. In fact, organizing your maintenance facility, with CMMS Software, can assist you in a number of ways that are extremely helpful.
When running a maintenance department, you have enough to keep yourself busy without having to worry about germs but keeping your facility and property healthy during flu season is important as well as your day-to-day tasks.
If you run a facility that has certain outdoor operations, the weather can have a huge part in downtime. For instance, those who run a maintenance department know that severe weather not only affects their residents but the employees as well.
If you run a maintenance department, it is important to keep up with emergencies that can arise. Whether it's a weather emergency, natural disaster, public safety, or any type of catastrophe, it is important to stay aware of what is going on so you can plan your business accordingly.
When it comes to the heating, ventilating, and air conditioning system in your maintenance department or property that you run, there are a couple of practices to follow that will help ensure that the health of your HVAC is always in top condition.
Running a Maintenance Department keeps you busy with all kinds of rules and regulations but one in particular that must be complied with in the United States is the American Disabilities Act (ADA).
With the holidays just around the corner, it can be difficult to keep your employees motivated during the season. Most people think of children and how excited they get but many adults enjoy the holiday season just as much as kids and work can start to suffer, no matter how professional your staff is.
If you run a Maintenance Department that works with conveyors, conveyor maintenance is integral to daily operations. Keeping your conveyors well-maintained not only ensures that you'll get more life out of them but it helps your employees remain more safe. Here are a few ways to keep your conveyors maintained on a regular basis.
It takes a lot to run a maintenance shop. There is planning, budgeting, hiring, assigning work, keeping up with inventory, and that's just a fraction of the work that has to be done in order to do your job successfully. One thing that almost always affects your business is spikes in operational costs.
It can be cost effective to rent certain equipment rather than buying it. There are many variables in this equation so hopefully we can share some of the pros and cons of renting versus buying equipment for your facility.
If you run a Maintenance department, then you know how important it is to have everything working, when you need it. Whether it's backup for your computer system, an UPS system, or generators, it is important to know that your backup power is in good working condition and if you don't already have backup power, it is a good idea to check out your options.
If you run a maintenance department where elevators are regularly used then you should have an idea of the basics on keeping them maintained. While you can call the elevator repair person, there are tasks and preventative maintenance duties that will help keep the elevators in better condition so you don't have to call as often.
Running an effective warehouse can be rewarding but like any job, there are issues that can arise. Whether it's issues with production, employee problems, or even just day to day operation headaches, one way to ensure that you have a head start on being organized is with your warehouse.
Running a Maintenance Department requires a lot of work and dedication to the most quality production possible. Keeping up with preventative maintenance, having well-trained employees, and taking pride in your work helps business and in some cases, can keep the public safe.
Years ago, school maintenance planning and execution involved writing out a note to the maintenance staff by a member of the school staff. It might have included that a light was out in one of the bathrooms or that perhaps a door wouldn't close properly.
Customer service is something that doesn't just apply to people in the retail business because it is important for maintenance supervisors as well. It is important to be able to identify your customer and provide the best customer service possible.
Having maintenance goals is as important as most of the aspects of your job as a maintenance facility manager. While things break down or have to be attended to, having goals for the long term is imperative to ensure that your facility runs smoothly and efficiently.
If you own a vehicle then you probably have a set maintenance schedule. You have the oil changed on a regular basis, the air filter changed, the tires rotated, and the transmission fluid changed. Along with all of that you also have to keep up with the appearance and you most likely have a place in your glove compartment where you keep your paperwork or at least a filing cabinet in your home.
No matter where you look, you probably see someone with their face buried in their cell phone. Many people consider more technology something that keeps us from communicating in person.
Whether you run a large maintenance facility servicing business jets or a small business providing landscaping for residents, at some point you probably hope to expand your business. While expanding your maintenance facility usually means more income, it also means more work and this is when streamlining your tasks comes in handy.
At some point we all have to hire new employees. Whether it's due to an employee leaving the company, expanding, or a change in the infrastructure of the facility, hiring is a necessary process. However, how do you get the best pool of potential employees to your facility?
Being in charge of a maintenance facility is more than just setting up maintenance tasks for your employees; you also are in charge of your equipment. Whether it is a maintenance facility in charge of handling a healthcare center or you run a processing plant, the equipment is important to your bottom line as well as your return on investment.
If you run a maintenance department then you know how important it is to be up and running at all times, as often as possible. And while it may not be the same as the PlayStation Network, downtime causes problems for everyone.
While it may not be your favorite part of the job, equipment record keeping is important when it comes to running a maintenance facility. As you know, this is due to a number of reasons such as having receipts and records for theft situations, having warranty data up to date and easily found, and knowing which equipment needs or has had repairs done and may need to be replaced.
There are many ways to save on the costs of running your maintenance facility but one way that not only helps your costs but also the environment is by implementing sustainability practices. There are a many ways to include these practices in your own facility but here are a couple that can help significantly.
If there is one thing that is true when it comes to running a facility, sometimes funds are hard to come by. Whether the powers that be don't think that the facility needs the extra funding or funds are hard to come by, it is still imperative to have what you need to run your maintenance shop properly.
When it comes to keeping a watchful eye on hospitality buildings, security cameras are important in maintaining the safety of guests and employees.
Healthcare Facilities know how important it is to have the power to run everything. Whether it's a hospital, nursing home, treatment center, or clinic; lives can depend on whether or not backup power is available when the “lights go out.”
It's common knowledge that workplace theft is prevalent no matter what the industry. From small acts of theft such as stealing pens or office supplies to large thefts when equipment is involved, Asset Management Software helps combat the problem in maintenance facilities.
If you're the maintenance facility manager and want to create a safer environment in the public parking area, speed bumps may be the answer. While some people find speed bumps annoying, they actually cut down on speeding and when it comes to a busy parking lot, this is a safety measure that can help prevent accidents.
When it comes to running a facility, part of your job is taking care of the equipment. Whether it is a large packing plant that has packaging equipment worth tens of thousands of dollars or a maintenance department that takes care of a hospitality business where the major equipment may be as small as a lawnmower or pool pump.
All maintenance facilities have obstacles to overcome when it comes to routine maintenance. It doesn't matter if you run a small facility with a couple of employees or you're in charge of The Fleet Maintenance & Modernization Symposium, which is associated with the United States Navy.
You already know how important work orders are to your Facility management but why use Work Order Management Software?
There is a popular show on Animal Planet called, Pit Bulls and Parolees. What this facility does is rescue Pit Bulls and other dogs and try to adopt them out. They use parolees as their help and everyone works together to ensure a happy and healthy environment for the dogs, and sometimes other animals that are rescued.
When it comes to maintenance facilities, does size really matter? If you have a large maintenance facility you probably have numerous employees to schedule, to make sure that they do the work, and all of the paperwork that comes with it. Many people may think that a large facility would be more difficult to run but that is not always the case.
Parking lots are exposed to the elements and take a lot of abuse that can cause issues. Even indoor parking garages have needs that must be addressed in order to stop further damage. There are a lot of things that you can have done as a maintenance supervisor of your facility in order to ensure that the parking area remains in good shape for customers as well as employees.
Emergency signs are there to protect people in a time of crisis. Whether it's a fire or other threat, having emergency lights provide a safe exit for everyone at your facility. While these lights are of the utmost importance, they can often be overlooked during regular maintenance tasks.
When it comes to being eco-friendly as well as keeping your guests happy, many hotel owners are deciding to convert their chlorine swimming pools to saltwater pools. This is an ideal swimming environment for guests if pool maintenance and upkeep is kept up with just as much as a traditional chlorine pool and does not fall to the “set it and forget it” mindset.
Our newest upgrade allows for the creation and management of user accounts. Check out the latest add-on and find out how your company can now add, delete and disable users right from your favorite Facility Maintenance Software, Maintenance Care.
A packaging plant manager has a lot of responsibility and with even one piece of machinery down, the work load can be compromised. While things are a bit easier now than in the past that didn't have computer technology, you still need all the help you can get in order to run a plant that is efficient, safe, and producing at a maximum.
While nothing may stop a dishonest employee from taking advantage of others, Work Order Software can help with keeping employees more honest even if they are tempted and keep accusations that are unwarranted at a minimum.
If there's one thing that most Maintenance Facility Supervisors know is that preventative maintenance is key in keeping things running smoothly. Without doing the preventative maintenance that is necessary, a small issue can become a large repair later on.
If there is one thing that spotlights a good manager, it's organizational skills. Without being able to be organized, even the best facility manager may be perceived as not doing their best. From lost paperwork and a messy desk to scheduling errors, you can't showcase yourself as the best manager for the job without proper organization and orderly paperwork. With CMMS from Maintenance Care, you are able to not only get organized but can do a whole lot more.
If you are the maintenance supervisor in a hotel, motel, resort, or any other hospitality related business then you know how busy it gets at certain times of the year. With various holidays coming up, it is important to have a plan in place so your staff isn't overwhelmed.
One of the more difficult tasks in running a facility is getting the funds you need to run your facility safely and efficiently. Without proper funding, machinery cannot be repaired or maintained as fast, employee morale may suffer, and it can even lead to an accident.
When the economy is in a slump, many companies look towards performing more maintenance instead of building new rooms, moving, or even putting money into brand new things that are needed. This is why the maintenance facility is so important.
Whether you work at a new facility, an older facility, or are moving from one to another, you need a lot of help in keeping up with equipment, parts, and work orders.
In the past, plant managers had to rely on what might happen instead of being able to somewhat predict when machinery might fail. With downtime being inevitable when machinery breaks, it is better to take a more proactive approach and this is where Asset Tracking Software comes in.
With summer winding down, maintenance facility managers that live in cold areas know how important it is to prepare the area for the winter. Whether it's a hotel, motel, apartment complex, or any other hospitality business, there are certain things that have to be done to ensure that the cold doesn't cause expensive repairs throughout the winter months.
Often you hear or read about a facility being closed for maintenance. Whether it's a sports pavilion and recreational center, the YMCA, or a school that has the summer to tend to their maintenance needs, there are issues that have to be taken care of to ensure that the entire place runs properly and is safe for everyone.
Getting behind on work orders is not only time consuming but can be dangerous. Recently the San Francisco Housing Authority came under fire for having so many work orders that weren't completed that it was the cause of the death of a woman and her child when a smoke detector failed to work.
While the summer months may be winding down, it is important to keep your employees who work outside safe from the heat. While not every maintenance facility is located in areas with extreme heat, even those in areas that have milder temperatures are exposed to the possibility of issues that are presented by not getting enough water, rest, and shade.
When it comes to running a maintenance facility, there are a lot of responsibilities that can be made easier by a few simple changes. One of these changes is in how you take care of work orders, among other tasks, and how it can be simplified with using a mobile device app for your work order tracking.
When it comes to saving money and time, if you're trying to determine the best way to manage your equipment, washable air filters may work for you.
When it comes to running a facility, there are many tasks that have to be taken care of and deciding whether to outsource a particular job is just one of them. There are a few aspects to take into consideration when choosing to hire an outside contractor or to have the work done by your own staff in-house.
There is nothing more dysfunctional than trying to run a business where paperwork is easily lost or hard to find. Most maintenance facilities have a filing cabinet at best and at worst, paperwork all over a desk, around the room, and in different parts of the facility.
When it comes to running a facility, there are many important tasks to remember and keeping company information safe is just one of them.
If you're the facility maintenance manager at a hotel, motel, inn, condominium, or any other place where guests stay then you know how important preventative maintenance is to ensure that everything runs smoothly.
In the past, if you ran a maintenance facility you had to be physically present to take care of the things that make your facility successful. All of the maintenance requests had to be handled in person, the preventative maintenance, keeping up with work orders, and more.
School Building Maintenance encompasses many tasks that have to be taken care of on a daily basis. Whether it's changing light bulbs or making sure that the bathrooms are in working order, that is just a start to what goes on.
When it comes to hospitality maintenance, the work is divided into four major elements. Each element is important to maintaining a hospitality business that is kept up to date, in good working order, and focuses on all of the aspects that keep it running smoothly with happy guests.
A building maintenance manager or supervisor has a lot to take care of. Even though some of the grunt work can be delegated to the employees, often the maintenance manager takes care of things and in any case, still has to know how to prioritize.
When it comes to natural disasters and preparedness, you can never be too proactive. While not everyone may live in hurricane prone areas, that is just one extreme condition that needs special preparedness as a facility maintenance manager.
You run your facility to the best of your ability but what happens when you have to be away? Whether it's a long awaited vacation, a company training event, or even an emergency; who will take care of what needs to be done while you're gone?
When it comes to hiring maintenance workers for your facility, there are a few things to keep in mind in order to have happy, satisfied workers that will go the extra mile for your company. Here are a few tips in order to have a more productive staff.
When it comes to scheduled maintenance, there are many things that someone who doesn't work in the industry may not even think about. However, if you're a maintenance supervisor in a hotel, motel, school, hospital, or any place that provides a place where people stay for a length of time, you certainly know that there's more to it than having to unclog a toilet or make sure a remote has batteries.
Facility Maintenance Software is perfect for maintenance facilities that operate swimming pools. Whether it's a hotel, motel, condominium, or any place that has a swimming pool, having a way to track what all needs to be done ensures that it gets done properly.
Summer is almost here and if you run the maintenance facility department in a hospitality environment then you know how hectic things can be. Not only are there typically more guests, which means more work but preventive maintenance can be pushed aside to accommodate the influx of people.
While they sound the same, the word censored isn't the same thing as getting sensored in facility maintenance software...and that's a good thing because if you're a Maintenance Manager then you'll want to get sensored. With the plug and play sensors from Maintenance Care, you can keep up with a variety of readings in any part of your facility and it's all done remotely within your Facility Maintenance Software.
Maintenance Managers have a lot to do when it comes to running a facility. It doesn't matter if it's a large manufacturing plant, or a hospitality business, or a hospital – the building can be hard to manage without the proper materials. When it comes to keeping everything in control, CMMS software not only makes it easier but allows you to focus on other important tasks.
The closing of Spring brings us just one season away from that most joyful of days: Global Handwashing Day.
Celebrated across the planet each October 15th by hundreds of millions of people, this grand 24-hour period serves as a reminder to school children, health care workers, foodservice workers, farmers, fathers, mothers, daughters, and sons to wash their hands with soap many times each day.
How does one exactly plan for maintenance issues and breakdowns? With Preventive Maintenance Software, you can actually do this a lot better than before and keep your facility running more smoothly. Here are a few tips on how to plan for downtime using a good PM Program.
When it comes to keeping production at a maximum and downtime at a minimum, Preventive Maintenance Software can help in both areas.
Let’s get right to the core of the matter: still air is bad. It makes for unhappy and unhealthy occupants, which makes for unsuccessful facilities. Indeed, if you are a facility manager you have got to ensure that your facility has quality air which means that you have got to make sure its air keeps on moving.
When it comes to running a maintenance facility, there is probably nothing more important than knowing that your equipment will run properly when you need it.
If there's one thing that can make your job at a maintenance facility easier it's an easier workload. Your workload and how it runs can be one of the biggest factors in how smoothly the day, week, or month goes. With facility maintenance software, not only can you run your facility easily and efficiently, it does so much more to help you.
It’s nearing that time of the year again, July 1, when California’s new codes and regulations go into effect unleashing a stream that usually, over time, leaks its way into facilities in other states.
Computer-Aided Facilities Management (CAFM) has revolutionized the facility management industry. Tying together Computerized Maintenance Management System, or CMMS software, with Computer-Aided Design (CAD) capabilities, and Building Information Models (BIM), CAFM is a powerful system that is capable of supporting all of the technical, infrastructural, administrative, operational, and strategic tasks that a facility management team could ever face.
A just released study that will undoubtedly surprise many has found that university students are much more interested in substance than they are in bling. Commissioned by Steelcase Education Solutions, the study found that 51 percent of the university students who responded to the survey said that classrooms are the top campus environment factor they considered when selecting their present college or university.
While we have already detailed some of the key advantages for guests when resorts and hotels use CMMS software programs, there are also many benefits that hotels and resorts can take advantage of with this program. With vacation season coming ahead full force, it is important that hotels and resorts understand the benefits of these software programs for their everyday operations.
Though today’s facility manager must be comfortable wearing many hats, the fact of the matter is that keeping one’s occupants healthy is just about the most important responsibility a facility manager has. After all, the healthier your occupants are both physically and mentally, the happier, more productive, and more eager to stay in your facility they will be.
With the summer season fast approaching, many of us are quickly planning our upcoming summer trips. As millions of people from all over the world head to hotels and resorts for their vacations, it is important to take a look at how these establishments handle the day to day operations needed to keep their guests safe.
Running a maintenance facility is hard work so why shouldn't you make it easier when you can? With the technology of today, there are so many tools available to facility managers that weren't available in the past few years. In fact, these tools help handle everything that running a facility may throw your way such as:
If you run a maintenance facility then you already know how important it is to keep up with things like expenditures, inventory, and anything that has to do with running things smoothly. With the old way of doing things you may have your warranties and information on purchases in a file somewhere while your expenditures for service calls are in another. With maintenance facility software you have everything you need in one place and everything is at your fingertips – and can be shared.
When running any type of facility, a lot of time can be spent simply checking into certain things like temperature readings. Whether it's the temperature of an indoor heated pool or hot tub at a hotel or the boiler temperature in a facility where cold weather is a factor, wouldn't it be easier to have a way of doing things remotely?
Seamlessly integrated with Maintenance Care, your CMMS Software, these new wireless temperature sensors can easily be installed around your facility helping you automatically measure temperature readings for fridges, freezers, servers, water and rooms.
There are quite a few reasons why a manufacturing plant can benefit from CMMS (Computerized Maintenance Management Software) and here are just five reasons that are important.
If there is one thing that is important about running your facility it's keeping your budget under control. This can be difficult at times but one thing that makes your budgeting easier is facility management software.
No matter what type of facility you run, asset control is essential when it comes to a successful business. Whether it's parts or equipment, each item needs to be accounted for as accurately as possible. Otherwise it is easy to lose track of items that need to be ordered, items that are missing due to misplacement or theft, and keeping up with paperwork and dates on equipment.
Have you heard of biofilms? No, they are not the movies you used to sleep through in science class; they are very thin layers of microbes that live, breed, and grow together on smooth or somewhat smooth surfaces.
Whether your public pool is in Canada or the United States, requirements are in place for your business to provide accessibility for those that are handicapped. While this may seem like a one-time thing to those not in the maintenance business, those that take care of public pools know that this requires more than just installation of accessibility equipment.
One of the many benefits of CMMS software programs is their versatility, and the way in which these programs can help virtually any type of facility thrive. One of the many types of facilities that have been able to benefit from this program are schools and educational facilities.
Just when it seemed that at least most of us were finally getting used to LED (light-emitting diode) lighting, it now appears that the LED era will be a short one. In its place, many say, will soon stand the OLED (organic light-emitting diode) technology.
If you have been considering adding a CMMS software program to your current facility, then taking the plunge and investing in this, or any new software program, may seem overwhelming. While it is a big commitment, there are many facility managers that let certain obstacles stand in their way when it comes to committing to a new CMMS program.
When running any type of facility, inventory can get out of control. Equipment, parts, and items get misplaced at times or can not show up on paperwork when it's time to send out a bill or make a report ready for accounting. With Asset Tracking Software, your control is seamless because everything is right at your fingertips and you can perform a variety of functions that makes life at work much easier.
Whether you run a maintenance shop in a hospitality business or take care of the maintenance in a large, facility, one thing that can almost bring things to a halt is lost paperwork. Production may not stop entirely but it certainly has an effect on things getting done in a timely manner.
One thing that is important to any maintenance facility is keeping things efficient. You can't have an operation that runs smoothly if you don't have a way in place of keeping everything organized and cohesive. One way to ensure that your entire staff has a way of keeping efficient is facility management software.
Keeping today’s busy nursing homes and assisted living communities operating at a high level can sometimes be a challenge. These facilities need to be clean, professional and comfortable, and the entire facility needs to be operating at a high level in order to keep their patients safe and comfortable.
Just how concerned should facility managers be about ergonomic work stations for the workers within their facilities? According to a recent study conducted by the Post Office Shop out of the United Kingdom, the answer is a resounding, "A great deal."
Spring is upon us, which in turn brings to us green grass, bright flowers, baby birds, and flies, lots of flies. Even worse than the flies are what they carry. The modern fly is Mother Nature's own version of a miniature weapon of mass destruction with its capability to carry more than 100 various pathogens on their nasty bodies to include such favorites as anthrax, salmonella, tuberculosis, and E. coli.
If there's one thing that always gets pushed on the back burner, it's preventative maintenance. Usually this is because things are so busy with pressing matters that the tasks that have to be done on a regular basis tend to get forgotten and planning for preventative maintenance can be a challenge.
With summer fast approaching, for many hotels, condominiums, motels and other hospitality establishments this means a busy season with a lot of work that has to be done. Whether it's getting much of the preventative maintenance out of the way before it becomes too busy to do it or taking care of service calls once the guests start coming in, there has to be a better way of doing things.
In addition to helping with the day to day management of your facility, the right CMMS software program also provides unique record tracking and management for its users. As a facility manager, it is part of your job to care for buildings, appliances and systems that can be decades old.
Adding a facility maintenance software to your management team is a great way to make sure that you are staying on budget and keeping everyone on staff organized. However, the right facility maintenance software will also help your company in terms of liability exposure.
Your Preventive Maintenance Software is getting more robust! Imagine this. You have a preventive maintenance task for Fire Extinguisher Inspections that requires you to complete a questionnaire. Now you can add the questionnaire directly to your Scheduled Task as a fill able web form. The form will auto-populate a PDF document which will attach itself to the task automatically. You can then view the completed PDF anytime you need it, by accessing the task!
The standard work order template is impossible to understand. Most people who work in an office building fill one out and feel like they've been asked to diagram a pick and roll to free up an open man outside the three-point line. Unfortunately, basketball diagrams will not help workers in an office building get their maintenance needs addressed.
As a facility manager, you understand the importance of maintaining a strict budget. While we have already touched on how a facility management software is a strong return on investment, there are other ways in which these programs can help keep you and your entire facility on budget. One of the biggest benefits that comes with investing in one of these programs is that it can help you more effectively manage your staff in a way that can reduce costs and create a more efficient team.
As a facility manager, there are a number of responsibilities that you have to your company and your team. However, chances are one of your biggest responsibilities involves staying on budget. This can make the prospect of investing in facility maintenance software seem unlikely. The good news is, that even by buying a new facility maintenance software, you can actually save your company money and stay on budget, thanks to the remarkable return on investment the right facility maintenance software program can offer. Take a look at the different returns you can enjoy with your investment in the right management system and see how this investment can help you save.
It turns out that North America is lousy with bedbugs, and the problem is only getting worse. Popular thought lays the blame for this infestation at the feet of international travelers, who bring the hungry pests back home, and foreign tourists, who carry the tiny biters along with them on their travels through North America.
It’s a great time to be a facility manager. Not only do we get to work in and for some of the most modern and greatest buildings ever built, we now get to work with facility management systems that, a mere decade ago, were just a pipe dream. But, these new systems are here now and being used in North America and around the world.
Today we are living in a world where more people own a mobile phone than a toothbrush. While this statistic may seem shocking to some, by looking at the ways mobile phones are part of our everyday lives, there is no denying their prevalence in our world. From smart phones, to powerful tablets, and compact laptops; mobile technology seems to know no boundaries, and proves to be more powerful than ever with even more new models and devices hitting the market.
As a facility manager in today’s industry, you know that your job often comes with a number of challenges and responsibilities. It is the job of a facility manager to handle all types of responsibilities while on the job. However, one of the biggest and most important responsibilities for any facility manager is to keep their building and their team members safe.
With the new year comes the time to reflect upon what was and consider what shall be. This is no different for facility managers; we too need to examine what does and does not work for us and our facilities.
The lads and lasses over at Today’s Facility Manager looked into this as well, and this is what they believe will be working this year.
Advances in light-emitting diode (LED) lighting technology are making the case that the time for facility managers to make the switch from fluorescent lighting to LED lighting has arrived. In fact, plenty of folks within the lighting and the facility management industries are saying that making the jump will save facilities both time and money.
Sometimes it's difficult to remember how things were back in the "good old days" isn't it? You may have times when you even yearn for those days; days when you did everything by hand, and when computers weren't around. It seems like such a simpler time, but the fact is that technology has really done a lot for just about every industry. However, just in case you're longing for a taste of how things used to be, we thought we'd give you a little reminder.
Though it may not be listed in many facility management duty statements, one of a facility manager’s key responsibilities is keeping the occupants of his facility smiling. After all, her facility won’t be worth much if no one wants to work and/or live there.
Keeping occupants and residents happy on a day to day basis is rather straightforward: keep the temperature pleasant, the water both coming and going, the power on and the garbage out, and its people connected to the outside world. We all know this.
We are always working hard at developing new features that help make your experience of using Maintenance Care just a little better. Although we did some really extensive work in the background to our database and other complicated coding improvements, the end result is five new smart features that are just sitting there in your account, waiting to be used whenever you are ready. CMMS doesn't have to be difficult.
The chemical spill that happened in West Virginia in the first week of the new year should serve as a reminder to facility managers everywhere that routine preventive maintenance and chemical security must be maintained at all times. Moreover, this spill also shows that the facility management field is a forever evolving one since the spilt chemical, 4-methylcyclohexane methanol, is not one for which West Virginia American Water utility had any testing standards.
Now that 2014 has officially kicked off, there are many looking to keep themselves and their team members more organized in the new year. Whether its a resolution to start implementing new technologies into your daily objectives, or, if as a team you are simply looking to stay on the ball more, the right facility maintenance software program can be instrumental to your success.
Despite the drastic and positive changes the Facility Management industry has gone through since the start of the new millennium, one of the most attractive things about becoming a facility manager remains the same: there are many ways to get started in the industry.
Just like fantasy football Collective "sighs" are being heard from fantasy football players everywhere right about now. Some of them have sailed through the season, and they're looking forward to their championship matches. Others have been fighting for their place in the list of "losers" in the various consolation matches that have been taking place over the past few weeks.
These frigid, cold temperatures are a maintenance person's nightmare.
The winter months are certainly not short of emergencies, and no matter which industry you're in, you're bound to receive an influx of weather-related telephone calls during the next few months. According to The Weather Channel website, "...one of coldest Arctic outbreaks in the past two
If you are already a facility manager, you know that the heyday of Schneider in TV’s One Day at a Time has long been over. Heck, in reality, if you are currently an FM, you probably haven’t even heard of the goofy, apartment complex handyman (FM) Dwayne F. Schneider.
Regardless of what you know about sitcoms from the 70’s and 80’s, the truth is the days of the uneducated facility manager are long gone (assuming they were ever here). Nowadays, facility management is a profession that requires skills and education.
Just how green is your facility? Do you need to improve its green rating? And, if so, why?
Well, according to a recently-released survey, facility managers need to go green to benefit their facility, the environment, and their own careers. In fact, the survey found that facility management will be one of the top green jobs of 2014. The good news is that CMMS Software can help you do it.
We are always looking at ways in which we can improve on our efficiency. We've been told many times that CMMS can help an organization become more productive for many different reasons. Instead of laying out a long list of benefits that a CMMS can do for you, let's focus on the top three key elements where you will see efficiency gains right away.
As you can imagine, this time of the year everyone's mind is somewhere else most of the time. Dads are thinking about getting that old Santa suit out of the attic, and Moms are thinking about baking cookies and wrapping presents to place under the tree. The same is probably true for your employees. It's not uncommon during this time of year for employers to have to correct their workers because they made a mistake on a job, or even forgot to do the work altogether.
Much too often when using a Facility Maintenance Software, one is stuck sitting at a desk without the ability to manage their tasks on-the-fly. Since it is our continued mission to improve on efficiency and allow the army of facility maintenance managers out there do their job in the most effective way, we have made available our second version of our very popular mobile app, iMCare.
One of the biggest time-waster that a maintenance person can have in their day is getting bogged down with telephone calls. They get them from all over the place. Some are people telling them to fix this or fix that, others can be contractors wondering where their next task will be. It might even be the boss looking for some kind of update or report on last weeks jobs. No matter the source, the telephone can be a big disruption in an otherwise productive day for a facility maintenance person.
In the Hunger Games, several people are in a closed environment where they encounter obstacles, disasters, and each other. The environment has the ability to change from sunny to rainy, and even have a firestorm suddenly appear. The controllers of the closed environment are able to monitor everything that happens and to make changes as they desire.
Most often when a new customer comes to us having used a previous facilities maintenance software they already have a list of their preventive maintenance tasks that they wish to carry over. Unfortunately, the same can not be said for those coming to us with no previous software exposure. In most cases, those coming from a paper-based method lack the organization or formal process that comes along with one who is forced to use a software package. Considering the amount of new users out there who don’t have a formalized list of Preventive Maintenance Tasks, we have decided to start a series outlining the must-do preventive maintenance tasks for most locations.
For just a moment, think about how it feels when your maintenance crew does a great deal of work...at the wrong place. Not only do you sacrifice all of those work hours, but you're probably losing a great deal of money spent on materials as well. Once your maintenance crew figures out they've been doing the wrong work at the wrong location, they probably feel like they're in a heap of trouble.
The holidays are just around the corner. There are a lot of things that a building supervisor has to keep in mind when preparing for trouble and allocating staff for the holidays—and we’re not just talking about vacation time here, though that can be a factor. Here are four reasons to make sure you’ve got CMMS software humming along in your back pocket during the holidays:
In commercial properties, managing maintenance work orders is important since these requests show the trending list of maintenance work that have taken place in a particular property throughout a certain period of time. The use of maintenance work order software ensures that you are in a position to track and manage the different maintenance work orders that are delivered to your team. Maintenance can involve work done such as preventive maintenance and repairs in office buildings or manufacturing plants and distribution centers.
It has been widely accepted that the single most important aspect of an organization next to its people is its assets. Typically, aside from payroll costs, assets also represent the most expensive part of maintaining a building effectively. Regular maintenance of those assets can insure a long lasting life and as a result reduce the more expensive costs of replacing an item. Thanks to work order tracking software, a company can come to achieve the perfect balance between effective planned repair and incident-based repairs that work towards keeping those assets in the building in good working condition.
So fall is here, and many places across the nation are already experiencing below-freezing temperatures—including that recent freak blizzard in South Dakota. If you haven’t started making a plan for winterizing your physical plant, you’re behind schedule. If you haven’t got your strategy in place, you need some assistance—and a work order system can be a big help.
The classic movie The Money Pit, is the perfect story of a house that has gone many years without preventive maintenance and what happens when it all comes crashing down. If you haven't seen it recently, now is a good time for a laugh.
However, in real life, having stairs fall apart under people, the roof leaking, and plumbing creating havoc is not funny especially if it is the facility where you do business. In The Money Pit, the previous owner failed to do preventive maintenance and the cost became astronomical for the new home owners, in addition to the numerous safety issues that they faced along the way...we can all remember Tom Hanks' character getting
So Halloween is just around the corner. We've heard horror stories from maintenance supervisors who come to work on November 1 to find that some rambunctious bunch of teens has chosen their particular property as the canvas for their latest prank, be it soaped-up windows (old fashioned and easily addressedthough the plants under the windows might not be too happy!) or cobwebs festooned on all the trees. Today we thought wed mention some of the ways that your work order software can help you handle any unexpected tricks you might encounterand also some ideas for preventing them.
Fire safety has become one of the biggest part of a Facility Manager's responsibility, and for good reason. Some of the most critical aspects of an effective maintenance plan involves fire related items and managing all aspects of your fire protection systems can take up a large part of your week. So how can you effectively make sure that everything will be in compliance with the latest building codes, fire marshall inspections and safety committee checklists? Computerized Maintenance Management System (CMMS) is definitely the answer, but first let's try and understand what we need to maintain in order to keep up effective and safe Fire Protection Systems.
We all know the benefits of preventive maintenance and how it forms the very backbone of the maintenance management process. In simple terms, preventive maintenance attempts to prevent or limit potential future issues or breakdowns by carrying out simpler, less involved tasks - today. By eliminating system failures or breakdowns, costs of replacement or emergency repairs can be reduced offering a more effective method of managing maintenance within your facility.
The maintenance department of any facility should be able to work efficiently and effectively to keep all aspects of a facility running smoothly. Maintenance tracking software can help the department do this easily. Tracking routine and preventive maintenance, breakdown maintenance, work orders and the completions of all types of maintenance activities become much easier when you have a proper software in place that supports your procedures. However, one thing that often gets overlooked, is the need for Asset Management tracking as part of the data capture workflow.
As you know, there's nothing quite like having a winning team. When each member of your facility management team is doing his or her job, and they're all doing it well, you feel like you're on top of the world. Your days go by, almost effortlessly, and you're absolutely thrilled that you decided to get into the facility management business.
The past few months have been tough for property owners in areas like Colorado. First wildfires devastated hundreds of homes and businesses, and then floods swept through parts of the state a few weeks later. Watching all those images on television naturally had us thinking about the people responsible for all the buildings in those areas. Managing maintenance orders is difficult enough with only the day-to-day issues to take care of; its a lot more difficult when hellish wildfires and flooding waters invade your area.
A lot of taxpayer money goes into building and maintaining the facilities of your local schools. When you combine elementary schools, middle schools and high schools, it represents a lot of facilities that need attention and in order to make certain they are properly maintained an effective maintenance tracking software should be used. This type of software will be able to decrease downtime of equipment, reduce maintenance issues as well as track work orders placed by teachers, administrative staff and more.
Have you ever had one of those days? You know, when you roll into your office first thing in the morning, turn on the light, and find that the bulb is burnt out? Then, of course, you trip over an overflowing trash can, and garbage tumbles all over the carpet AND your really nice, extremely expensive new shoes. You cant just leave the garbage there, so you bend down and shovel it all back into the can with your hands. Naturally, someone left yesterdays lunch (soggy, oily fried chicken that is now growing a healthy layer of green fuzz) in the rubbish bin, and now its all over your hands. You go to wash your hands, but the water doesnt come out warm, and the sink is clogged. Shaking your dirty fingers of the cold water, you move in for a paper towel. Guess what? There arent any. That leaves you no choice but to wipe your greasy, stinky hands on your suit pants that you dont have time to change before your date later that night, and you go back to work, angry like the wolf.
So you're skeptical and you think things are just fine the way they are. You might be thinking the cost of facility management software doesn't outweigh the benefits and that it would take just too much time and effort to start using a new system and in the end, you believe it's just not worth it. So, we asked around and came up with a list of top 5 reasons our naysayers have come up with to not use facility management software. We wanted to see if we had good answers for those reasons.
Practically every travel site you visit today uses a star system to allow travelers to participate in the future image of the hotel brand. These days, you almost can't have a successful hotel business without positive online reviews. My wife and I frequently skim through reviews and ratings to compare pros and cons of a particular abode before booking. Although we expect the occasional negative comment (some reviews may be biased for one reason or another), we do consider the overall rating and how it compares to its peers as part of the process. According to recent StatisticBrain statistics, the average hotel has about 238 online reviews and the percentage of travelers who believe reviews are important is a staggering 81%. The funny thing is that it's actually pretty easy to make your guests happy and bring in positive reviews for your hotel. The key is in understanding the three factors where customer satisfaction can make a difference and your rating can improve across the board.
With the current economy and tight budgets for many of us, enterprises often question whether computerized maintenance management software (CMMS) is really necessary and financially feasible. To answer this, we can take a look at a few different angles, including what it really is and what it does, how it can benefit your business, how this was handled prior to the age of computers and how to choose the correct type for your operation.
In previous posts we addressed the important role that CMMS can play to help your business. Managing workflows, scheduling repetitive tasks, tracking assets as well as document management can all be considered part of the CMMS bag of tricks. In general, CMMS deals with all of the workflows associated with managing your maintenance process. That being said, let's look a little more closely at what makes computerized maintenance management software different from Enterprise asset management software (EAM).
Rock n' Roll is not immune to technical difficulties. We've all heard the stories behind those notoriously late artists who make their audience wait hours upon hours before coming on stage. In a recent interview on VH1's That Metal Show, the king of tardiness, Axl Rose, tried to give his explanation as to why it seems to happen - A lot of times, the day of show, for some reason, things start going wrong. People are making mistakes, youre making mistakes, theyre making mistakes, and nobody even knows why. So youre trying to sort through that, and get yourself in the right headspace and physical, whatever, that youve got to work through, I think were doing better as far as that goes.
You probably know at least someone who is eagerly anticipating Season 4 of Downton Abbeyor is so angry that (SPOILER ALERT!!!) theyve killed off Matthew that they dont ever want to see another episode. While you might be wondering what this has to do with work order software, its pretty clear to usthere have been a lot of changes in the way work orders have been transmitted in the past century. For those of you who havent been paying attention, heres a recap:
Over the years, there have been many fictional portrayals of building superintendents, maintenance men and apartment complex managers. Some super supers appeared in books or on the big screen. Others entered our homes every week as part of a television series. With that said, heres a brief look at three famous ones that all have something in common:
Every major work order tracking system should operate like an automated air traffic controller.
Unfortunately, most large companies, whether they control large apartment complexes, have multiple business parks, or even simply try to maintain Reese Witherspoon, Taylor Swift, or Tiger Wood's massive mansions (see pic below) fail in the technology department.
When you work in maintenance, you just never know what can go wrong. That's why you have to maintain a schedule that's flexible. You need a schedule that will allow you to move things around and place the priority items on the top of your list. However, it can be difficult to maintain such a flexible schedule when the majority of your workforce it out in the field for most of the day. Cell phones and walkie-talkies are useful for notifying your workers about a change in their workday, however, what happens when you best maintenance maintenance person happens to be in an area where there's no service?
When you work in maintenance, it isn't enough to just go after every leaky faucet or squeaky door you find. A major part of providing your building with good maintenance services is doing some preventative maintenance along the way. That way, you'll protect the property from more devastating problems in the future. As we near the end of August, we're finding that the NFL is doing some preventative maintenance of their own, which is a lot like what preventive maintenance software does for your business when using a complete computerized maintenance management software.
Efficiency lies in communication and this is especially important between the accounting office personnel and facility operations departments tracking the assets on the balance sheet as well as in day-to-day use. Knowing the assets in possession, the current operating condition, the life expectancy and the capital assets replacement budget keeps operating equipment in shape up to the day it becomes obsolete. This double prong tracking will also show a savings on purchases and higher profits for the company.
Everyone enjoys staying in a nice hotel. Some hotels are grander than others, but there are many nice choices in both small and large hotels to attract a loyal customer base. Anyone who works in hotel facility maintenance will agree that maintaining a hotel and keeping it up to par is no easy task. While customers are looking at star ratings online to help them make their choices where to stay, theyre usually unaware of the efforts hotel maintenance staff must go through after a 'star' of a different nature checks out, sometimes leaving their room trashed beyond comprehension.
We recently heard about a maintenance supervisor who spent much of his summer vacation time adding to his personal building asset inventory: he built a tree house for his kids. Here are a few of the lessons he learnedand thoughtfully agreed to share with uson the importance of establishing effective maintenance systems for even the smallest of projects.
Youve seen it all, when it comes to work orders for maintenance issues. Youve had maintenance requests arrive penned on toilet paper (thankfully otherwise unused!), scribbled on take-out menus, texted at 3 am, and oh-so-casually mentioned as youre both headed for the parking garage long after you should have gone home for the day.
Youve also had those maintenance requests that are impossible to read. Some you would swear that a doctor has written. Others you imagine took a swim in that backed-up sink before they made it into your mail slot, still dripping wet. Then there was the one that was splattered with what you dearly hoped was coffee .
If youve been in the facilities business for more than a couple of years, youve probably heard horror stories of deferred maintenance which reached the critical stage, with sometimes (unfortunately) spectacular results. For example, theres the fire that closed the Milwaukee County Courthouse and adjoining Safety (!) Building a couple of weeks ago. According to the Milwaukee Journal-Sentinel, the 47-year-old electrical system [was] 'approaching or beyond its life expectancy.' In addition to the costs to repair and re-open the facility, there was the cost to pay 1000 county workers for days when they had to stay home because the building was not safe to work in.