The best compliment for us is to see how much value our CMMS adds to facility operations. When the New York based Methodist Home for Nursing and Rehabilitation, a center for sub-acute care and rehabilitation as well as senior living, hired Walter Oberman as their new Director of Plant Operations, vast experience wasn’t the only thing he brought with him. Find out how he successfully implemented Maintenance Care's CMMS in his new workplace in this case study.
When the University of Washington's Recreation Facility Management signed up for Maintenance Care in fall 2019, they didn't know how valuable that decision would prove very soon. Within half a year, remote work order tracking became much more than a convenient gadget: an essential tool to keep business running from a distance during an unprecedented lockdown situation.
As workers are set to return to their workplaces after months of home office, Facility Managers need to prepare buildings to protect people's health – and pay special attention to the water systems! Here's what you need to know:
All maintenance software isn’t equal, and the clients of a California based consulting firm had to learn that lesson the hard way. Their maintenance expenses were literally through the roof (and other parts of the building).
The birds are singing a song of spring, the grass is greening, and under the last bits of melting snow in the parking lot... fast food packaging, dead leaves, and plastic bottles?! It's definitely time for a spring landscaping session.
There's a saying: the opposite of good isn't bad - it's good intentions. When it comes to maintenance, the right attitude of thinking ahead and looking out for your facility is the way to prevent unnecessary issues and keep everything running smoothly.
CoVid-19 has forced most of the world into full isolation mode. As unfortunate as the situation is – having fewer people in your facilities can be an advantage for performing maintenance.
So you wake up one day and there's a sudden pandemic that forces you to keep track of facility operations remotely. What now? Worry not, we've got a software for that.
In a matter of weeks, CoVid-19 has turned from a distant tale to a public concern right in front of us. The WHO has recently declared to outbreak a pandemic. That's a big step, but most importantly, that means that due diligence is necessary to get back control. You can do your part to save the day.
Do you remember our post on superintendents in 1970s TV who could have used CMMS? A lot is happening in pop culture these days, and we decided it's time for a revamp. Here are some examples of how our fictional landscape would be different with a CMMS:
HVACs are highly complex systems and integral to your building operations - be it in hospitality, manufacturing, or health care. Our checklist helps you to keep track of vital maintenance to ensure proper functioning in your heating, cooling, and ventilation.
As a Facility or Maintenance Manager, your building and equipment are the foundation for a functioning day to day work life. Preventing issues before they arise is your best strategy at winning in the game. We have compiled a list of ways to help you succeed more easily and keep on top of your routines.
It's that time of the year again: spring is around the corner (let's keep hoping!), the world around you is about to awake from a long winter's slumber, and everything feels fresh and new. If only that feeling extended to your business' workshop...
We have a few tips for your corporate spring-cleaning so that your day-to-day feels as refreshing as a walk in the park after a sprinkle of rain.
For millennia, technology has been making our lives easier - from the invention of the wheel to writing to modern smart cities. Facility management and building maintenance, too, have benefitted from breathtaking technological advancements. What are you waiting for?
Something goes wrong. Your boiler’s not working and a whole senior living centre is out of hot water in the middle of winter. You know it shouldn’t have failed based on its life expectancy — so how do you find out what happened?
Run or work in a seniors’ residence? Then high on your list of priorities should be ensuring that everyone’s comfortable.
A hotel is more than a bed and a quick breakfast. It’s somewhere your guests are trusting to handle their basic needs while they’re away from home.
A skilled nursing facility, Silver Bluff Village needs to keep their buildings operating at a high standard. One requirement? A wet sprinkler system — with water always sitting in the pipes ready to go for the safety of the residents.
Do you support a large seniors’ residence? You may spend your days juggling a never-ending train of tasks in order to keep conditions comfortable for staff and residents. In many cases, we hear from maintenance staff that they’re spending so much time reacting to things breaking they’ve got no time left for other important work that could save the organization money.
When you're running a senior living facility, you're subject to a variety of compliance regulations. And for good reason — you're trusted with the comfort, health, and well being of senior citizens in their day-to-day lives. It's up to you to maintain a high standard of living to keep your residents happy — and doing that requires you to be on the ball when it comes to maintenance.
What could be more chaotic than a school when it comes to maintenance? Depending on the size of your institution, you’re looking at an environment that sees hundreds, or even thousands of students each day.
Looking into saving some time and money in your maintenance department? Whether you’re responsible for a school, a hotel, a golf course, a senior residence, or a manufacturing plant, a lot of the administrative work of maintenance basically comes down to managing work orders.
Do you use Computerized Maintenance Management Software? CMMS takes the tedious paperwork out of the maintenance equation, leaving you with more time to do what you do best: actually keep your facility running.
Drowning in a heap of paperwork or Excel spreadsheets? Is all that administration work affecting your ability to actually get maintenance done? Looking for a more efficient approach to your maintenance department?
Did you say in a stuffed three-ring binder that you have to update every time something changes?
Picture this: a maintenance employee is on their way back from completing a task when someone pops out of a room and tells them their air conditioning hasn’t been working.
When you run a facility, you know how expensive repairs get. You know how expensive replacements get. And nothing’s going to disrupt your operations and bottom line quite like an unexpected failure in critical systems like your HVAC or your plumbing.
Computerized Maintenance Management Software is constantly being updated. If you haven’t audited the efficiency of your maintenance management processes in some time, you may be missing out on some great updates that have become industry-standard.
If you’re still using paper to keep track of your maintenance management, the truth is you’re burning, time, money, and compromising the safe and effective operations of your facility.
SaaS, or Software-as-a-Service, is a software solution built to overcome some of the challenges businesses encounter with traditional on-premises software.
It's time to let go of the old-fashioned way and step into the future.
Are you still keeping track of your maintenance tasks with spreadsheets and logbooks? Because if so, it's only a matter of time until something happens that CMMS could have prevented.
One of the main causes of poor reporting in maintenance management is because the right data never made it in there in the first place.
Having dependable equipment is integral to running a smooth, efficient maintenance department. By combining CMMS and predictive maintenance, you have less downtime, a better idea of your equipment’s dependability, and make better decisions on repairs versus new equipment.
Today's typical executive wastes 150 hours a year — almost one month — searching for missing information.
Vocabulary is important. Saying that might seem too academic, but when it comes to maintenance and equipment, it really is. Why? Because using the right words can be the difference between a quick repair and an expensive replacement.
When you're responsible for the smooth operation of a large, complex facility? Mistakes do happen. But that doesn't mean you can't prepare for and prevent them.
Here's three common problems maintenance managers can easily avoid — with a little planning.
Every day technology advances. Now, you're routinely doing things that you might never have thought possible a few years ago.
One such technology you're probably already familiar with? Amazon's voice-activated assistant, Alexa.
When you're looking into options to make your facility run better, you want to do your due diligence. Whether you have your own reservations, or you have to win over other stakeholders, you'll want some quick answers to common concerns about augmenting your workflow.
Ever hear about Computerized Maintenance Management Software? Or more concisely, CMMS? It's the best thing maintenance managers can implement if they want to save time, every day. And as we all know...
Innovative New Partnership Brings VR Maintenance to Wide Audience
Maintenance Care is proud to announce a new partnership with VTS as part of our 3DVR services.
How would you like to increase productivity by 28.3%? That's the increase that A.T. Kearney and Industry Week Magazine found via maintenance software when surveying 558 companies.
The world of CMMS comes with terms you may find yourself getting mixed up. Well, no more. We've prepared a quick list of the more common and important terms in Computerized Maintenance Management Software to serve as a handy reference. Let's begin!
Want the energy efficiency and easiness of a building automation system? Of course you do. That's a lot of time and money freed up for very little effort. Just watch you aren't making any of these common mistakes, or you might find those savings turning into expenses.
Running a fast-paced facility? Then you know there are always times where things just don't go as planned. Things get overlooked, mistakes compound, emergencies divert all attention without warning — the list goes on. But Maintenance Managers can do plenty to plan ahead and mitigate disaster. Here are the three most vital things you can do to keep the facility running smoothly.
It takes a proactive maintenance technician to not only get the work done, but keep your facility running smoothly.
CMMS is an enterprise technology and enterprise software. It's also known as enterprise application software (EAS). Whatever you call it, it's computer software used to satisfy the needs of an organization rather than individual users. It's about managing the maintenance tasks an organization must attend to, which can be a great boon when time is short and the price of a mistake high.
Does your commercial or residential building have an HVAC economizer? If you live in a climate where it gets cool at night and in the morning, having an HVAC economizer on your rooftop unit is a great way to save money.
A maintenance plan includes a lot more than knowing what needs to be fixed and when. Instead a THOROUGH maintenance plan should reduce costs and downtime as well as boost long term ROI and productivity. There are four different maintenance actions or "modes" that, when working together simultaneously, create a larger strategy that's guaranteed to improve asset and facility efficiency. Here's what you need to know about these four modes and how they can help your maintenance department succeed.
As winter comes to a close, most maintenance departments begin preparing for the spring thaw. This means taking stock of spring-related regular and preventative maintenance tasks as well as preparing seasonal equipment. Depending on the size of your facility and number of staff, this can be a big job. Why not make things easier on yourself and your employees with the help of Computerized Maintenance Management Software (CMMS)?
Your busy maintenance department relies on everything from user manuals and training booklets to MSDS forms and work orders just to keep things up and running. Of course, it doesn't stop there. You also rely on invoices, estimates, parts and inventory records, asset tracking sheets...and the list goes on and on...
In short, Total Cost of Ownership (TCO) is how much an asset costs from the time of purchase, throughout the course of its lifetime. This includes its original purchase price and all expenses incurred from start to finish including:
- Acquisition Cost – An asset’s overall purchase price
- Operation Costs – Training, operating, utility
- Maintenance Costs – Repairs and upkeep (both parts and labor)
- Downtime Costs – Financial loses as a result of asset downtime
- Resale Value – Current value of an asset retains after a certain amount of time and usage
You’re already aware of the benefits that come along with implement Computerized Maintenance Management Software (CMMS). From instant work order requests to preventative maintenance, there’s no doubt CMMS will lead to improved productivity, efficiency and safety. As long as you can get your team on board.
This year has seen many natural disasters around the globe. From the devastating "Camp Fire" wildfires in California to the strongest hurricane to hit the the east coast in almost 30 years , it's clear that the best defense against the unexpected is to be prepared.
If you've already heard of CMMS (Computerized Maintenance Management Software), you're already aware of the value it can bring to your maintenance department. From work orders and preventative maintenance capabilities to document storage and asset tracking, there's no doubt CMMS can dramatically improve facility maintenance.
The ability to access and oversee documents via smartphone is essential for a maintenance department. This is because the age-old practice of managing your documents strictly by PC is no longer efficient - it's time-consuming, expensive and downright frustrating. Gone are the days of being anchored to your computer - constantly logging, filing and searching through thousands of files containing everything from work orders to training guides. Instead, most departments are trading in their desktop computers in favour of managing their documents through mobile Computerized Maintenance Management Software (CMMS).
Happy New Year to all our great customers! To celebrate the arrival of 2019, we wanted to stop by with an update…and a little gift! Scroll down to take advantage of any (or all!) of the free safety awareness posters we made just for you, and see what you can expect from Maintenance Care in the months ahead.
U.S. national parks including the Grand Canyon, Yellowstone National Park and the Great Smoky Mountains (among several hundreds of others), are in a state of gross deterioration. Also in dire need of maintenance are several of the nation's most famed monuments; the seawall protecting the Statue of Liberty is crumbling and a net hangs from the ceiling of the Jefferson Memorial (to keep visitors from getting hit on the head by pieces of crumbling limestone), for instance. In fact, all of these landmarks are so neglected it will cost the American government nearly 12 billion dollars to complete all the outstanding repairs! Why? A maintenance backlog!
The team at Maintenance Care is proud to announce the addition of Virtual Reality (VR) 3D Spaces to our maintenance management system. With this new technology, we can help our clients to revolutionize the way they manage their assets, their maintenance, and their entire facility. With three unique packages (plus one add-on) to offer, we can help with everything from asset tracking, to facility management, to marketing, and more.
Assets are the lifeblood of your facility maintenance department and they’re also one of, if not the, largest expense you have. So when your assets break or quit working, you’re faced with the decision of whether to repair them or replace them. It’s important to make the right decision because it can have a large impact on your costs. Knowing how to decide which is best for your operations will help control downtime and unexpected costs.
You’ve been asking for inventory management software – and we listened! At Maintenance Care, we’re dedicated to bringing our CMMS maintenance users the best possible value. We’re always listening to our users to understand exactly what they want and need their maintenance software to do. Lately, we’ve seen a lot of users looking for best practices for spare parts inventory management so we decided to create one of our largest add-ons to our maintenance software ever: Parts and Inventory Management.
If there's one piece of equipment we can pretty much guarantee your facility hasn't used since last winter it's your snowblower. With November here, the snow could start falling at any time (if it hasn't already in some areas), which means your snowblower's time to shine could be coming soon.
Managing a maintenance department for a property is hard work. You have to worry not just about the function and safety of the building itself, but also about keeping the customers who use the facility happy. With so much going on at the property every day, it can seem like there are infinite maintenance tasks, which makes organizing and tracking them difficult – never mind scheduling any preventative maintenance tasks.
So you’ve taken the first step towards improving your maintenance management program by investing in a CMMS. Of course, you’re excited to have team members get started using it, but there’s one question you have to answer first: which team members should be able to use it?
The Maintenance Care Team is happy to announce that we have added eight brand new features to our CMMS maintenance software. With these new additions, we’re hoping to make work order management even more effective and efficient for users and maintenance teams. The biggest additions, a new Email Client and Smart Work Order Duplication Checker are completely free additions to our Work Order Edition and Enterprise Edition users.
Maintenance technicians keep facilities working. They keep track of work orders, preventative maintenance, asset tracking, and the general upkeep of the facility. Facilities could range from large manufacturing plants to small buildings. Maintenance technicians are always in high demand.
So you’ve decided your maintenance department needs to start using a CMMS. As a maintenance manager, you’ve done the research, and you know the best way to eliminate inefficiencies and make your team’s work day a lot easier is to invest in maintenance management software. So you head to your boss’s office and tell them you want to buy a CMMS. They say no. It’s an unnecessary expense. If it’s working to just use pen and paper or email right now, then why spend money to change that? That did not go as planned.
As a Facility Maintenance Manager, you always have a lot going on. From organizing all of your technicians, to capital planning, to managing parts and inventory, to analyzing reports, and more you have a lot on your plate at all times. It’s critical that you stay organized and on track if you want to keep your facility running safely and efficiently, not to mention if you want to maintain a high maintenance ROI.
Everyone has been there – you’re on a trip to a theme park and a certain ride you’ve been looking forward to is down for maintenance. Or you’re staying at a hotel and your kids head excitedly down to the swimming pool only to find it closed for repairs or cleaning. For customers, this can be very frustrating.
If you’ve done any research into CMMS, it will be quite clear that there are many operational benefits to implementing the software. But, something many people only realize after they start using a CMMS is that there are plenty of budgetary advantages as well. In fact, using maintenance management software can save your facility a significant amount of money.
Your spare parts inventory is an area of your facility that can quickly become disorganized and difficult to navigate. In order to run an efficient facility that’s maintaining a high ROI, it’s very important to stay on top of your spare parts inventory and keep everything orderly and organized.
Luckily, we have a big announcement coming soon that will make this task even easier through our CMMS maintenance. Stay tuned to our blog and social media for updates!
A lot of facility and maintenance managers understand that they need to upgrade their maintenance management program to something that is more effective and efficient. Yet, many of these facilities aren’t making any changes. Why is that? For some the transition period between the old and new is just too daunting. But is it actually that hard to upgrade your maintenance program from reactive to proactive?
Is your facility maintenance team always running back and forth to the office/shop to check which tasks/requests are next up on their list? Are they spending time going back and forth across the building from task to task because they don’t realize they have another upcoming task in the same area? Even if you have a CMMS, these inefficiencies could still exist in your facility. As a facility or maintenance manager, it’s your job to figure out how to solve inefficiencies and maximize your department ROI. So what’s the solution?
When it comes to your facility maintenance, it’s easy to think about it as just “fixing things” as opposed to a department that contributes to your ROI. But, the truth is, your maintenance department is a major contributor to the success of your business. When something isn’t working properly, you can quickly lose both profits and customers. When your maintenance department is organized and efficient, you can maximize your maintenance ROI and keep users/customers happy.
Everyone who works in maintenance management knows there never seems to be enough time to get everything done. With new requests coming up every day, and regular preventative maintenance tasks deciding what gets done first can be difficult and stressful. But, if you want your maintenance plan to effectively prevent equipment breakdowns or failures, you need to prioritize properly.
Your facility maintenance management plan plays a major role in pretty much every aspect of your facility management. Without a solid plan, the efficiency, productivity, safety, and ROI of your facility can be impacted. With the right plan, you can have an safe, efficient program with a maximized maintenance ROI.
Preventative maintenance is not only important to the longevity of your equipment and building areas, it also has a number of benefits that most people aren't aware of. For instance, a preventative maintenance program can provide improved production, reduced downtime, longer asset lifespan, and fewer asset failures and breakdowns. It can also help to increase the safety of maintenance workers and others.
Key Performance Indicators (KPI) are insights that you need to use in order to keep your goals of minimal downtime, minimal energy use, and efficiency in your maintenance program. You can use them to ensure your physical capital is lasting as long as possible and that your maintenance ROI is maximized.
In a school the safety of the students and staff, as well as their ability to work and learn, is of paramount importance. Maintenance issues, in particular what we call maintenance emergencies, can threaten these things. Of course, you can’t control when a maintenance emergency (like flood, power loss, no water, AC out) will happen, but there are a lot of things your maintenance team can do to be better prepared for when one does happen.
The golf season isn’t a very long one. Golf course managers and owners know there are a limited number of days in which to golf – you don’t want any lost because of maintenance issues. And you certainly don’t want any of your club members or guests to have their round ruined because of a maintenance issue that should have been fixed.
But, keeping everything you need to care for and maintain- from turf, to greens, to flagsticks, to irrigation, to carts, to the clubhouse- in working order can be difficult when you don’t have an organized maintenance program.
Before we get started on the life and death of assets, we need to know: what is an asset? An asset is pretty much anything that keeps your facility functioning. There's what's called facility-related assets that include HVAC, desks, lights, signs, appliances, and even floors. There is also information management assets like printers, copiers, computers, and IT equipment. And finally, there is personal equipment, which includes safety equipment, vehicles, mobile devices, badges, etc.
We’ve been writing blog articles about why you need a CMMS, how to use a CMMS, and updates to our CMMS for many years now but we realized something: we’ve never written one explaining what a CMMS actually is!
If you don’t have a maintenance management system, this will be helpful article for you to learn what they are and what they can do. Even if you’re already using a CMMS in your facility, there’s always room to brush up on your CMMS knowledge.
Your day starts with a list of to-do items, maintenance requests on sheets of paper or sticky notes, and perhaps the occasional (or bulk) email. As the work on various tasks begins, people stop you in the hallway with more requests. You try to write them down on sticky note pad, or request they send you an email later. Then you head to next task you can remember, all the way across the building.
When it comes to implementing a CMMS program, there has to be a balance between a robust system and a user-friendly program. What do those two things mean, you might be asking?
Are you running into daily problems with your maintenance software? Are the people who use it unable to do everything they need or want to do with it? When it comes to CMMS, it's important that the system you have is the right one for you and your entire organization. If you and your users are facing issues with your current CMMS, it might be time for a new one.
Risk-based maintenance (RbM) helps you determine how to use your maintenance resources in the most economical way. That is the simple version but risk-based management can be a complicated matter. Here is a little more about it in layman’s terms.
Many small businesses can benefit from a mobile app, which offers new channels of communication for both customers and employees. However, small businesses can also struggle to gather the expertise, time, and budget needed to create a mobile app.
There are many things that CMMS does for your facility but one of the most important is managing assets. Your assets are part of what keeps your facility in business.
No matter what type of work is being done, communication is important. Take for instance a construction site – there are a variety of reasons, including for safety reasons, to enhanced business practices, to increase efficiency and productivity, to make more effective use of construction equipment and just better overall collaboration between all parties involved.
According to recent statistics, almost 50% of a business’ operational budget is taken up by maintenance. Here are four ways to make sure your team is on-board with using the Computerized Maintenance Management Software and how it fits in with taking care of work orders.
Reliability Centered Maintenance or RCM is a structured process that identifies problems which when solved increases the productivity of your equipment and assets while reducing maintenance costs. It’s a way to analyze your equipment breakdowns so you can see what type of maintenance procedures or methods will work best for your assets or equipment.
Keeping your workplace in order takes organization and discipline. When you think of housekeeping you may think of a hotel with maids. “Housekeeping” at work includes all things maintenance as well.
If you have made the decision to incorporate CMMS from Maintenance Care into your workflow, there are a few plans to choose from and here is a little more about each one so that you can make the decision that is right for your company.
As a department manager, you know how costs can be an issue when it comes to maintenance. Whether you are the sole person in charge of finances, or as in most cases, you answer to a higher up, expenses are typically at the forefront of your mind.
It’s natural for most of us to assume certain things , but we all know what they say about those that "assume". Being a better facility manager means, to stop assuming and clear up a few misconceptions you may have about your workers.
Often, maintenance department managers are put on the spot when it comes to budget cuts, reducing downtime and overhead. They can be left feeling not as important as other departments even though the maintenance department is integral to the company running smoothly.
Most businesses have been there. Part of the year you’re doing great and funds are flowing and then something happens to change that.
Along with summer comes the heat and there is no way around that. Even in colder climates, summer temperatures can often be warmer than what is comfortable so here are a few tips on cooling your facility and making things more pleasant.
At Washington State University, funds for maintenance matters are lower than they need to be.
Healthcare facilities are held to high standards and must ensure that the that their patients receive the best care while following standards set forth by federal guidelines. Whether it’s long-term care, hospitals, urgent care facilities – CMMS (Computerized Maintenance Management Software) makes sure the work is documented in a simple and easy to use format.
We all know that when it comes to performing a maintenance task, there is a right way and a wrong way of doing things. However, in many facilities, there is a lack of standardization.
At a road maintenance facility in Wichita, Kansas they are staying vigilant about an approaching storm. Being prepared for emergencies is part of what a maintenance supervisor encounters. While some facilities may never see a major emergency, others deal with it on a regular basis.
The American Hospital Association has a page on which they compile recent headlines related to the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
You probably already know the difference between maintenance and repair, but there are many people who are still stuggle with this. They are not the same at all.
The flu has been especially bad this year with peak levels in Canada and elevated levels in all areas of the United States. While you may not be able to prevent your employees from getting the flu, there are a few ways to help keep the flu away from your facility.
Many maintenance department managers realize just how easy it is to use Computerized Maintenance Management Software (CMMS) instead of spreadsheets, but for those who are still on the fence or not committed, here are a few reasons CMMS is superior to spreadsheets.
When you think of painting you may think of just beautifying an aging building or touching up a spot that is marred. In many cases, it is a maintenance procedure you want to put off simply due to the amount of tedious work involved.
Once you have made the steps to moving to a CMMS (Computerized Maintenance Management Software) program, there are a few things to consider to make the transition as seamless as possible.
While there are many reasons to invest into a CMMS program at your facility, here are 10 that are important factors into making that final decision.
Preventative maintenance is a must have in any type of facility. However, sometimes the best laid plans have issues. Here are a few common problems and how to approach them.
Mobility is at the forefront of technology and an integral part of CMMS. The user-friendly interface works well with both smartphones and tablets.
One of the largest investments of a company is work equipment. Whether it's large equipment, tools, or even tablets and cell phones, tracking your assets is a huge benefit for a number of reasons. Find out exactly how easy it is with Asset Tracking through CMMS.
Everyone knows how important it is to have a preventative maintenance plan in place but even knowing that, not every facility has one. Some due to not taking the time to do it and some thinking that there isn’t enough time to implement it. Others simply haven’t gotten around to making their preventative measures a set-in-place option.
Unless you’re actually a firefighter, spending time putting out fires only puts you further behind at work. The little emergencies that pop up can not only seem endless, but they take time away from doing other things.
Whether you’re new to CMMS or on the fence, there are always going to be misconceptions about anything new and CMMS is no exception. Here are just a few of the myths that we can assure you are not true.
When it comes to janitorial services at your facility, those that practice green cleaning know that there is a more earth-friendly way of doing things. Not only is green cleaning safer for the environment, there is less exposure to toxins and harmful chemicals.
As if CMMS alone didn't make your life easier, now we have made it even better. More than 1 million people rely on Zapier to take care of their tedious tasks. Now you can incorporate it with your Maintenance Care software too.
When choosing to implement a CMMS program at your facility, there are a few essentials to look for in the program you are researching. Not every CMMS program is created equal, so it is a good idea to know the basics and what should be expected of the program you ultimately pick.
Most people make New Year’s resolutions before a new year approaches. While not everyone keeps them (losing weight, stop smoking, etc), this doesn’t mean that you cannot make resolutions for your maintenance department and keep them by utilizing a CMMS program from Maintenance Care.
The hiring process at your maintenance department can sometimes be difficult when looking for the right type of employee. You either have a lot of inquiries from people who simply need anything and will leave when they find something better, or you have those who are overqualified and may not be satisfied with the salary.
Setting up CMMS with multi-site locations can have many benefits but it is important to know which location you should choose first and why setting up that location is important.
As a facility manager, it is important to make your building as sustainable as possible so that there is a minimized consumption of non-renewable resources. Implemention a CMMS program at your facility, allows for easy tracking of your on-going switch to creating a "greener" environment.
If you or the higher ups in your maintenance department are unsure of whether it is time to make a commitment to a CMMS program, there are a couple of ways to get a better grasp on how it helps save time, money, and makes things easier overall.
When it comes to upgrading to CMMS, there are plenty of excuses but with every excuse, there is a rebuttal that makes even more sense. Here are some of the common excuses and the reasons why these excuses are not valid.
No matter what kind of facility you manage, the need to implement a preventative maintenance program that incorporates life and Fire Safety, is crucial.
Healthcare facilities are dependent upon preventative maintenance measures as much as any other organization. Even more so, because lives depend on the equipment in a hospital to be operating at its optimum and ensuring that you have a sound preventative maintenance schedule in place is imperative.
Record keeping is one of the most important aspects of running a maintenance department. Either you have to keep up with reports for yourself or share reports with your bosses and doing it the old fashioned way with paperwork or spreadsheets is cheating yourself out of a better way of doing things.
If there is one important factor in running a maintenance department, it’s knowing how to effectively manage your team of employees. Here are a few tips on how to do it better and how CMMS helps.
First of all, we would love to say "Thank you" to everyone for participating in our 1 year of Free Enterprise Edition contest.
We all know that preventative maintenance helps in a number of ways; increasing the lifespan of equipment and preventing backlogs. An added benefit is that it can also help lower the bottom line. In fact, maintenance costs can be as much as three times higher without preventative maintenance.
If there’s one thing that is uncertain, it is the power of mother nature and when or if it will strike. Recently, the Gulf Coast area experienced hurricanes of epic proportions. For both residents and workers, it is a nightmare that may take years to overcome.
If there is one thing that is true in the facility world, a strong maintenance program is key to ensuring its longevity. Basically, a maintenance department can carry a facility or it can lead to the downfall of it.
What if you could anticipate when your equipment will fail or leave you with unnecessary downtime? By combining CMMS and predictive maintenance into one system, you have the ability to evaluate when your equipment might break down so that you can be on top of repairs or replacements.
You probably already realize the benefits of a CMMS program, such as reduced maintenance costs and better productivity. If your company is looking to purchase a new Computerized Maintenance Management System, you should know what causes some new technology adoptions to fail and how you can prevent it.
Air leaks should also be called money leaks, because with having air leaks in your building could be costing you up to 40% more on energy costs. It is easy to find out if you do have air leaks and there are a number of ways to go about it.
There are plenty of things you can do to become a better manager. Here are just a few of the top ways to act and perform that makes your employees have a better work life which translates to you having a better time at work as well.
Making sure to implement preventative maintenance is not helpful if you cannot make sure that it is actually done. Spreadsheets may be one way to do it but it typically does not allow you to really achieve total completion. Here are a few ways to make sure that once you start a new scheduling program, you actually achieve completion:
Equipment failure is a real hassle for a lot of reasons – it causes downtime, it creates extra expenses, and it takes time away from other projects. There are many ways to help prevent equipment failure and preventative maintenance is just one of them.
Maintenance Care CEO, Dan Roberge, and his busines partners had a choice to make when starting the company we now know as Maintenance Care a CMMS software. Dan Roberge talked about some of the pitfalls that some may encounter when starting their own business in an article written for business.com, here are some highlights from the article.
As a maintenance department manager, you have to ensure that everything runs smoothly and keeps running even when times are tough. A CMMS program helps make that happen but how do you know what to look for in a CMMS program? Here are a few tips on choosing what is right for your needs.
In most maintenance departments, cost is a major factor into any new purchase, even if that purchase will save you money in the long run. While we know that CMMS (Computerized Maintenance Management Software) helps you put money back in your pocket, here are a few ways that allow you to see it in black and white.
Running a property encompasses many things and most importantly is the maintenance that needs to be done, including preventative maintenance, to ensure things stay working properly and keeping up with your assets – a CMMS program helps you do it all easier.
Implementing sustainability initiatives at your building is something that may be a goal for you, but you are not sure where to start or how expensive it will be. While having a greener facility is a good idea. There is a way of doing it that allows you to transition to a more sustainable facility at a pace that you are comfortable with.
Most maintenance departments depend on their assets to keep certain areas running. Others depend solely on their assets to keep the entire company running.
Once you have made the move to using a CMMS program, you may be wondering who all should have access to it. While some choose to allow all of their employees to use it, which you should, some only allow certain members of the team, while the rest are given printed work orders.
While we always hope that disaster won't strike, it is best to be prepared just in case. Using a CMMS can help you plan and be ready, should the worst happen.
As a maintenance manager, you know how everything is scheduled with the best intentions and then life, or work as it were, gets in the way. There are emergency calls, being shorthanded, or just not enough time in the day.
You probably already realize that there is a value in doing regular maintenance, but you may not yet see the core value. Here are a few reasons why you should do preventative maintenance and how it helps in the short term and the long term.
No matter what kind of maintenance department you run, you and your staff are always on the move. Whether it is at another facility that you run or another part of the property – you have to be on the go constantly. This is why mobile maintenance with CMMS enhances your experience and makes worklife easier to handle.
When it comes to storing your paperwork, it can be difficult to find things when you need them. Whether it’s files in a drawer, user manuals stuffed away on a shelf, or photos that are on someone’s phone – you need a place that has everything you need at the touch of a button.
For some of you, it may already seem like winter with snow falling and temperatures plummeting. If your area is still enjoying the fall weather, then this is the perfect time for winter preventative maintenance.
While restrooms aren’t the most exciting thing about a building, they are definitely needed and used more than any other room – on average. As a maintenance department, you probably get most of your complaints about the restrooms, or at least statistics show that this is where a high number of complaints originate.
When it comes to running a maintenance team, what you don’t know can hurt you. Unknown weaknesses in your operations can cause unnecessary problems down the road.
Inventory can quickly become unorganized and hard to get a handle on. Whether it’s spare parts, returned items, damaged items, or parts without a home – getting organized is important to staying on top of your inventory. Here are a few ways to keep up with spare parts through CMMS.
No matter what kind of maintenance department you run, safety is the most important issue. CMMS helps with not only employee safety, but regulations as well. Here are a few examples of the more specific details that are needed in certain industries.
To have a top notch maintenance team, you have to have the right people. Having the right people, means hiring the right ones and in order to do that, your hiring process has to have the right elements in order to be successful.
Sometimes it is hard to convince the higher ups that preventative maintenance is a smart idea. It’s one of those things, if the person cannot see a physical entity, then they don’t see the value. If it isn’t quantifiable then it can sometimes be a hard sell.
We all know that CMMS or Computerized Maintenance Management Software is a good idea if you run a maintenance department, but what exactly are the benefits? Here are a few important ones that may set your mind at ease when making the decision to take the plunge.
Have you heard the exciting news?? Maintenenace Care is having a Giveaway! You can enter for your chance to win 1 Year FREE of our Enterprise Edition CMMS. Click HERE for Contest Details. Full contest rules and regulations are below.
When it comes to running a maintenance department, often there are multiple buildings that you are responsible for.
Saving energy in your building is important for a lot of reasons. For one thing, your bills will be cheaper and secondly, your building with be more green and have a smaller footprint. As important as saving energy is, not everyone knows how to get started so here are a few ideas that will help you save energy and they’re simple to do.
Let’s face it, mistakes are going to happen no matter who you are and how careful you are. The good thing is that mistakes can be fixed and even prevented. Here are a few mistakes that are common in the workplace and can be nipped in the bud before they ever happen.
The real mark of success in running your maintenance department, is to be able to keep your day to day operations the same, all while cutting expenses. It can be done; you simply have to know what to do and what tools to use to accomplish it.
In Idaho, an environmental group is suing the Idaho Department of Transportation because of non-compliance with federal regulations on disposal of motor vehicle waste. This waste includes things like transmission fluid, brake fluid, motor oil, and power steering fluids.
You may be aware of how convenient Computerized Maintenance Management Software is and perhaps you are already using it. Here are a few simple ways that CMMS can help control your juggling act.
Total Productive Maintenance or TPM is a methodology of having better operational efficiency, better employee morale, and lower costs as well as incorporating lean manufacturing methodologies into operations.
It happens to the best of us – you are waiting on an important order when it is either late, lost, or the wrong delivery entirely. It is important to get what you need when you need it, but mistakes happen all the time.
It may still be summer but before you know it the cold winter days will be upon us. It is a smart move to get your maintenance department prepared. There are a few things you can do now that will help when winter comes.
It’s a given that CMMS helps run a maintenance department easier, which in turn makes your work life less stressful. However, there are plenty of ways CMMS also saves your maintenance department money. Here are just a few to keep in mind.
CMMS (Computerized Maintenance Management Software) is an excellent way to keep up with your maintenance department. However, in order for it to work properly and be beneficial for you, it's important to get your ducks in a row and be sure you add the proper data.
Our computerized maintenance management system (CMMS) recently won two major awards from one of the leading B2B software review platforms, FinancesOnline.
Your assets are usually the most costly and important items in your department – right after your employees of course. With proper asset management, it can feel like its raining money. Here is how CMMS can help.
“In 2015, there were 1,345,500 fires reported in the United States. These fires caused 3,280 civilian deaths, 15,700 civilian injuries, and $14.3 billion in property damage. 501,500 were structure fires, causing 2,685 civilian deaths, 13,000 civilian injuries, and $10.3 billion in property damage.”
Think about the last place you dined out or the last hotel you stayed in –what were the highlights? What were the biggest negatives? Chances are if you remember any maintenance issues during your time as a customer you probably won't be going back.
If you are not quite familiar with cloud-based software and how it works, then you may be surprised at all of the various benefits that it brings to the table.
Smoke and heat ventilation systems are in place to help control smoke in case of a fire so that rescue and escape routes are accessible. They also ensure that the fire department can get to the fire as fast as possible. It is critical that they are maintained and kept in perfect working condition.
Starting with 15 sorting and fulfillment centers located in the United States, Amazon plans to generate clean energy by putting huge solar systems on their roofs. They plan to do so on a global scaled by the year 2020, giving them a total of 50 solar roofs.
Whether you do things the old fashioned way with spreadsheets and logbooks, or you have some form of CMMS program installed, there are ways that you can bring your maintenance department into the future and make things easier on you and your staff.
Preventative maintenance is important to the longevity of your equipment and limits downtime. It also makes maintenance costs more predictable. Here are a few reasons why a robust Preventative Maintenance program matters:
The more predictable your business costs are, the more stable your annual budgets and returns.
Everyone knows that people waste time on their smartphones nowadays. However, the reality of the situation maybe worse than we expect.
Having some sort of preventive or proactive maintenance plan in place is an excellent idea and to be honest, crucial to your department’s longevity and success.
Keeping up with inventory is crucial to maintaining a facility that operates like a well oiled machine; pardon the pun. Knowing what you have, where it is, and how much you have means being able to make better decisions and stay proactive in ordering and maintenance.
Healthcare facilities stay working even after most businesses close for the day. They know that the workday isn’t over when the five o’clock whistle blows and that weekends and holidays are just another day.
Total Productive Maintenance is something that uses the entire effort of your maintenance team. The concept is that by maintaining equipment and emphasizing proactive and preventive maintenance it will eventually lead to fewer breakdowns, a safer workplace, and better overall performance.
So you have decided to try out facility software and need to know what to look for and how it will be helpful to you.
As a maintenance manger, it's a good idea to have an idea of what others are doing in your field in order keep reaching for excellence in your job and to make things easier on yourself and your employees.
Achieving best practices in production maintenance is a common goal that many wish to accomplish but few actually acheive. In fact, as many as 90% of organiations still waste resources being reactive rather than proactive.
Recently the National Parks Service (NPS) has racked up $11.9 billion in backlogged maintenance work. And since Congress only allocates about $3.25 billion a year for such work, it’s been deferred indefinitely, a seemingly unconquerable mountain of maintenance that’s unlikely to be completed without radical intervention.
If you’re maintenance team has tasks outside this summer, you need to ensure that they are protected from heat stroke and other extreme heat conditions.
What do you do when the maintenance needs of your facility are so overwhelming you don't know where to start? The U.S. Forest Service made an interesting move trying to combat a widespread issue of maintenance backlog and neglect.
Now that you have taken the plunge and have your new CMMS program ready to start working for you, here are a few tips on making it easier to use and work more efficiently.
Whether you work in Canada and have to follow the protocol set by the Centre for Occupational Health and Safety or you live in the United States and have to abide by the rules set forth by OSHA (the Occupational Safety and Health Administration), there are rules that are meant to keep the work site safer, healthier, and overall a better place to work.
Let’s face it, everyone hates to move. While you may be moving into a brand new office with all of the amenities, it is still a huge pain to pack everything up and move it. One thing that makes moving your maintence funtions easier is CMMS (Computerized Maintenance Management Software).
Ask just about anyone and it seems that they will have negative things to say about their boss or supervisor. According to research and polls, over 2/3 of employees claim that their boss is the worst part of the job.
When it comes to maintaining your facilities a CMMS is helpful in a number of ways.
As a maintenance manager, you want to give your team every opportunity to succeed in the workplace. While you may not have complete control over their performance, something as simple as a poorly maintaned HVAC system can have noticable effects on team morale and performance.
Air leaks at your building not only cost you money but it affects how well the building stays comfortable.
When it comes to implementing a CMMS program at your facility, there are a few changes that you will love. Some people may be under the impression that everything will change and no one will know what to do. Nothing could be further from the truth; a program such as this is helpful in making your job a bit easier, iand freeing up time. You get the same job done but done faster and easier.