What Data Should Be Included on CMMS?

September 11, 2017
1 min

CMMS (Computerized Maintenance Management Software) is an excellent way to keep up with your maintenance department. However, in order for it to work properly and be beneficial for you, it's important to get your ducks in a row and be sure you add the proper data.


Preventative Maintenance Schedule

We all know that preventative maintenance is the backbone of any maintenance department. However, sometimes keeping up with the maintenance schedule can be difficult and if not kept up with, it can cause downtime issues and scheduling conflict. Your CMMS can track what machines need maintenance at what times, and help you schedule maintenance at times that will have the least impact on workflow. This also helps your department keep up with needed parts and tools for preventative maintenance.


A List of Assets

Keeping up with assets is important so that you know what is on hand, but there is more to it than that; you can also keep up with manuals, purchase dates, costs, and maintenance cycles. Keeping your list of assets on your CMMS allows you to have an idea of the life expectancy since it compares the equipment’s repair history, age, etc.


Information on Work Tasks

If there is one thing you need when it comes to tracking work tasks, it’s the who, what, when, and where.  A lot of times when you track work tasks you simply have information that the work was completed. Without knowing who did what, when it was done, and where the work was done – you do not have all of the information you need when it comes to keeping up with the issue. CMMS allows you to track all of those things so that you have every piece of intel that you need for trouble shooting problems, or running reports.


Read More:  Take the Plunge Into CMMS


How the Problem Was Solved Last Time

Maintenance staff often needs to manage assets which have been used for years. When problems have occurred in the past, the maintenance staff would have to take the time to track down the person who solved the problem last time and hope that they have an accurate memory. By using computerized maintenance management software, you can begin to develop an institutional memory. When technicians make notes about how they solved a problem, that knowledge becomes something that future technicians can access from within the software. If the problem requires multiple attempts to solve, it will be easier for the support staff to understand what has already been done.


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