If there is one thing that is key in keeping your facility running efficiently and with better progress on keeping the building like new – it's preventative maintenance. Recently, a county jail in Michigan saw just how important preventative maintenance was to their facility.
Overhaul
The jail has to be completely overhauled because no one was doing preventative maintenance. This will cost the citizens in Wayne County around $1 million each month and this could have been prevented. While many state that the preventative maintenance stopped due to the new jail being built, any facility should know that preventative maintenance is an opportunity to stop wasting money and to be proactive in keeping up with repairs.
Communication
In this case, it was partly due to poor communication but at your own facility, you most likely don't have the option to blame a lack of repairs and preventative maintenance on a new place being built. With a computerized maintenance management system, you can ensure that all of your preventative maintenance is scheduled in a timely manner, with ease.
Solution
How it works is that you set up the maintenance you need done and this can be done in advance so that it is never forgotten but instead, shows up as a work order automatically on the date that it needs to be done. For instance, the air filters in the building need to be changed monthly and with the CMMS, you simply add it in as a reoccurring work order and the work order is generated on that date and time, if applicable. Now you don't have to write it on a calendar or hope that someone in your shop, most of the time yourself, has to remember that it needs done. Not to mention that you don't have to set up a new work order because once you set up the preventative maintenance schedule, this is all done for you. You can add notes, have specific employees do the job, and choose the area, room, or building that the work needs to be done.
Read More: Falling Behind Can Be Dangerous
Don't allow your facility to become like the jail near Detroit, by not having your preventative maintenance done when it needs to be done. Instead, using the computerized maintenance management system, you are already ahead of your work schedule and can focus your attention on other duties.
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