CMMS Is Key To Running A Paperless Facility

July 18, 2016

Let's face it – we all hate paperwork or at least most of us do. It's a burden to keep up with, it gets lost, communication is not always optimal, and it's not exactly the most green way of conducting business. With CMMS (Computerized Maintenance Management Software), you have a more paperless way of running your facility with a number of benefits.

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CMMS Saves Time

With a CMMS program, you are not shuffling paperwork back and forth and you are not having to write so many reports. Work tasks and preventative maintenance tasks are entered into the software and sent out automatically via the mobile app. This means that there is no miscommunication between team members and the work is sent out instantly.

 

Errors Are Reduced

Along with saving time, a CMMS program also reduces errors. Like we mentioned above, you do not have to worry about miscommunication between your staff members. For instance, in the past the way it was done is for a manager to write out a work order which was given to the employee. Whether the handwriting isn't exactly legible or the person writes the numbers wrong, errors happen quite easily. The same thing happens when work orders are given out over the phone or sometimes, even in person. The recipient hears one thing and the person giving the information perhaps said something else. This doesn't happen with the mobile app because it is right there for the employee to read and refer back to.

 

Preventative Maintenance is Easier

Preventative maintenance is easier to handle because it is set up in advance and sent via the mobile app. This means that there is no paper schedule to go by, which alleviates even more paperwork in the maintenance department.

 

A Greener Solution

Going green can take time but one of the most wasteful things in a facility is paperwork. With CMMS, you cut down on the paperwork significantly, making your facility a more green one and it's one thing you won't have to worry about how you're going to do.

 

Read More:  Commit To A Greener Facility

 

A paperless office is not the wave of the future but is the hear and now and CMMS makes it more seamless for your facility to make the transition.

free work order template