It has been widely accepted that the single most important aspect of an organization next to its people is its assets. Typically, aside from payroll costs, assets also represent the most expensive part of maintaining a building effectively. Regular maintenance of those assets can insure a long lasting life and as a result reduce the more expensive costs of replacing an item. Thanks to work order tracking software, a company can come to achieve the perfect balance between effective planned repair and incident-based repairs that work towards keeping those assets in the building in good working condition.
Planned Repairs
With work order tracking software you can easily manage the equipment in your facility and all the jobs related to them. Through time, you can learn to read the trends and figure out how fast your machinery breaks down according to the types of workload to which it is subjected. Plan scheduled downtime and have the right parts ready for the day when you want to repair certain assets. It also means that you can set aside some of your budget to replace or repair the broken machinery on your timelines.
Using Valuable Information
Keeping track of all the expenses that the department incurs while managing all its assets can be an arduous task. Being able to access that information quickly and without extensive additional data entry would be a definite win for everyone involved. Take for instance; being able to see what assets have broken down in the past month by simply running a quick report. When managing vendors and calling on their expertise to fix certain problems, you can begin to evaluate the value that each contractor brings to your organization and maybe even negotiate better terms for their services.
More importantly, with work order tracking software you can be able to put in place a preventive maintenance plan that supports your overall vision of what your building's assets should be. Reporting on how previous breakdowns have been handled and implement new preventative measures that help extend the life of the assets is just on of the many examples of how information can help you make better decisions. Providing more details on the completion of each task within your work order tracking software by having the ability to enter notes after every project or work done can help you look back and determine where and what you can improve on. It also lays a foundation for the next person that will be assigned that job. They can be able determine the root of the issues and how to fix them. As an example, if a piece of machinery fails because of a lack of or/and improper lubrication, you can identify the trend in your past task history and lay the ground work for scheduling regular lubrication rounds and improve on the reliability of the equipment.
Instant Notifications
The job of an environmental service manager entails keeping the people working with them informed about what they are supposed to do. With an effective work order tracking software, they can do this easily. Job orders can be sent out to subordinates via their phones or other devices on-the-fly to keep everyone moving around for quick response. Additionally, automatic notifications can alert everyone that is part of the workflow that the message has been sent and delivered, enhancing time and resource savings.
In Summary
At the end of the day, work order tracking applications enhance asset life and grows your return on investment. It can provide you with the data you need to make educated and more informed decisions. With all these features, you can be able to respond to potential problems easily and have a digital paper trail of all the information you need in the future to make better decision.
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