There's a story that goes around from time to time about a very famous hotel who hired a new Director of Engineering. Upon arriving at his new job, he could barely even get into his office due to the stacks and stacks of maintenance logs in the way.
Not only was this a fire hazard but it showcased how things were being done and not in a good way. Imagine trying to find records when everything is stacked all over the room, including in front of the door. These weren't just a few stacks either – we're talking about thousands of log books that most likely encompassed years of record keeping.
No More Notebooks
There is a better way of doing things and that is with a CMMS (Computerized Maintenance Management Software) program. Not only does it allow you to stop keeping records in notebooks, but it certainly takes up less space. As long as you have an Internet connection and the software, you're all set to have everything you need, when you need it, no matter where you are.
Don't Be Stuck To Your Desk
You can set up preventative maintenance tasks in advance and watch as they are sent to the work when it's time. You are also able to schedule regular maintenance work orders, keep up with inventory, and more. It's all done mobile so you can do everything from any place at all.
You won't have to run back to the shop to send an order and you will know that your employees get the notification on the mobile app immediately. In fact, they don't even have to be at the shop to get the work either.
Read More: Avoid the Pile Up
So, no more thousands of log books or a room that is filled with paperwork. Instead, you have every piece of paperwork in one convenient location – within the software. It's sharable and you are able to run reports with as much ease as setting up a work order.