Before the age of technology and not that many years ago, most facilities had filing cabinets. It grew into a habit, and even today, for many managers it is be hard to get rid of them and move on to digital solutions. These filing cabinets are always full of paperwork, ranging from employee records to equipment files – and everything in between.
The problems with these outdated filing cabinets are many, here are some examples:
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Paperwork gets misplaced or misfiled
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Paperwork can be destroyed due to fire or flooding
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It's heavy to relocate
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It takes more manpower to maintain
Document Storage
The Space Center is a part of the CMMS that allows you to upload any file you choose. Whether it's training documents or reports that need to be kept (that aren't already part of the CMMS), you can upload them all. You can also take photos of incidents, estimates, invoices, and events and upload them straight to the Space Center.
Easy Access
You get an initial 250mb of storage space per facility for you to upload whatever you choose. This allows you manage all of your files and know that everything is safe and secure. You can access these files at any time from anywhere with an Internet connection. Let's say that you want to pull up an MSDS form but you're not at work. Now you can simply pull it up through the CMMS program and make your life much easier. You can even purchase additional space in 500mb increments so you don't have to worry about having too many files.
Read More: No More Lost Paperwork!
With the advancement in technology and CMMS, there is now a better way of keeping up with all of your paperwork that helps keep your office cleaner and more efficient.
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